Employment Type:

Shift:

Description:

Job Title: Specialist, SCM (Specialist and Specialist, Advanced)

EEO Code

5 Administrative support workers

Job Family:

Health Ministry & Department:

varies

Reports to:

Supervisor, SCM or Manager, SCM

Job Code:

FLSA: Non-exempt                        

Pay grade:

Purpose

Performs daily Supply Chain Management duties related to the acquisition and distribution of goods to support acute and/or ambulatory care departments or proactively supports/maintains one or more computer-based support systems to ensure continuous operational availability to end users. Supports various operations, projects, program management, & service delivery initiatives. Interacts with various levels of management and professionals, colleagues & vendors providing & disseminating information. Independently completes multiple activities pertaining to the planning, implementation, coordination & evaluation of various Supply Chain operations, projects, program management, & service delivery.  

Essential Functions 

Our Trinity Health Culture: Knows, understands, incorporates & demonstrates our Trinity Health Mission, Values, Vision, Actions & Promise in behaviors, practices & decisions.

Work Focus: Researches, collects & analyzes information. Identifies opportunities, develops solutions, & leads through resolution. Collaborates on performance improvement activities as indicated by outcomes in program efficiency & patient experience. Responsible for distribution of analytical reports. 

Process Focus: Utilizes multiple system applications to perform analysis, create reports & develop educational materials. Incorporates basic knowledge of TH policies, practices & processes to ensure quality, confidentiality, & safety are prioritized. Demonstrates knowledge of departmental processes & procedures & ability to readily acquire new knowledge.

Data Management & Analysis: Research & compiles information to support ad-hoc operational projects & initiatives. Synthesizes & analyzes data & provides detailed summaries including graphical data presentations illustrating trends & recommending practical options or solutions while considering the impact on business strategy & supporting leadership decision making. Leverages program & operational data & measurements to define & demonstrate progress, ROI & impacts.

Maintains a working knowledge of applicable Federal, state & local laws/regulations, Trinity Health Integrity & Compliance Program & Code of Conduct, as well as other policies, procedures & guidelines in order to ensure adherence in a manner that reflects safe, honest, ethical & professional behavior & safe work practices.

Minimum Qualifications 

• Have received a High School Diploma or equivalent. 
•  Two (2) to Three (3) years Supply Chain experience

Additional Qualifications (nice to have) 

• Associate degree in Business Administration or Supply Chain preferred
• Previous Supply Chain experience in a healthcare, warehousing, or other distribution environment. 
• Previous Supply Chain experience in a Trinity Health facility highly desired.
• Be able to complete additional education, training and competency tests as required. 

Physical & Mental Requirements & Working Conditions

Indirect / Healthcare Support Services: (OSHA: Healthcare support services mean services that facilitate the provision of healthcare services.)

• Occasional clinical / patient facing work environment. 
• Includes continuous work time indoors (subject to travel requirements) under temperature-controlled & well-lit conditions; may encounter occasional variable external environmental conditions. 
• Includes occasional lifting, up to 30 pounds unassisted, frequent travel & use of computer; Includes continuous sitting & may require occasional long periods of continued walking, standing, stooping, bending, pulling & pushing. 

Direct Healthcare & Indirect / Support Healthcare Services: must be able to: 

• Adapt to frequent interruptions, shifting priorities & stressful situations; Attend to tasks until complete, understand & relate to complex ideas & concepts & be able to remember multiple tasks & regimens extending over long periods of time & work on concurrent tasks / projects. 
• Continuously Read small print, frequent ability to hear normal sounds & voice patterns, able to give / receive instructions & other verbal communications in-person & over the phone / computer / device / equipment assigned with some background noise. 
• Perform frequent manual dexterity activities & occasional grasping/handling. 
• Continuous attention to maintain a safe working environment & use of available personal protective equipment (PPE). 

KEY: Average Workday Activity: Occasional (1% - 33%), Frequent (34% - 66%), Continuous (67% - 100%) 

ADDENDUM:

Specialist, SCM:

• 2+ years Supply Chain experience necessary.
• Responsible for providing supply chain related support and coordination in specialty supply areas for work assignments including, but not limited to receiving, distribution, requisitioning, ordering & resolving supply and equipment-based acquisitions.
• Perform routine maintenance & upkeep of one or more computer-based support systems to ensure continuous operational availability to end users.
• May perform other non-typical duties to further support end users as deemed necessary by the managing Supply Chain Leader for the assigned site.
• Serves as front line supply chain representation / support for site-based meetings, activities, & initiatives
• May include knowledge of all duties described in Technician & Technician Advanced roles.
• <30% time provides inventory or data support)

Specialist, SCM: Advanced

• 3+ years Supply Chain experience necessary.
• May support multi-site and/or work from a remote location.
  • Performs Supply Chain duties including requesting, receiving, distributing, equipment & obsolescence management and stocking of supplies in various healthcare settings.
  • Collaborates with end users as necessary to request supplies, troubleshoot supply issues, and resolve discrepancies as they occur.
  • Understands procedural area needs, surgical schedules, clinical preferences & substitute products.
  • Performs periodic PAR level replenishment duties using various resupply procedures to maintain stock levels.
  • Supports Supply Chain in the order processing, data entry & payment reconciliation. 
  • Assists Supply Chain Leader with special assignments,

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.