Key Responsibilities:

• Project Management and Communication:
• Organize, prioritize, and track work at both campaign and project levels.
• Continuously develop and refine processes to enhance efficiency.
• Manage risks, issue, and change requests, escalating, as necessary.
• Communicate best practices and project readiness, detailing requirements and rationales as needed.

Stakeholder Engagement:

• Build and maintain relationships with business partners at various organizational levels, requiring excellent written, verbal, and interpersonal skills.
• Conduct regular project meetings and maintain proactive communication with the project team.
• Set clear expectations for workflows, timing, and communication to ensure partner success.

Change Management:

• Apply proven approaches, tools, and techniques to manage and communicate changes in demands and priorities.
• Enable the project team to adapt to changes effectively.
• Document and communicate changes clearly and concisely to a broad audience.

Resource Management and Coordination:

• Focus on speed to market, quality of work, and the well-being of our talent.
• Assess and scope the level of effort for roles throughout the project lifecycle.
• Adjust resources as necessary in response to project changes.
• Develop effective relationships, resolve conflicts, and build consensus.
• Prioritize tasks and align team efforts to optimize resource use.

Leadership and Stakeholder Relationships:

• Lead kickoffs and status meetings to drive alignment, clarity, and efficiency.
• Foster strong relationships with stakeholders, securing their buy-in through clear communication.
• Align creative marketing projects/campaigns with strategic business goals.

Technical Acumen and Innovation:

• Possess a deep understanding of Workfront and creative processes across various mediums including social, video, motion, print, and digital.
• Stay current with the latest technologies, products, and trends in project management and marketing.
• Balance technical capabilities with strategic business needs.
• Collaborate to find solutions within the Vanguard ecosystem, informed by technical and strategic feasibility.

Qualifications:

• Minimum of five years of project management experience within a creative or marketing agency.
• Profound knowledge of Workfront, at least three years of experience.
• Exceptional interpersonal and communication skills.
• Proven ability to lead and manage cross-functional teams.
• Bachelor’s degree in Business Administration, Marketing, or a related field.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.