Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!

The Wilton E. Scott Institute for Energy Innovation at Carnegie Mellon University addresses the world’s most pressing energy challenges by enabling collaborative research, strategic partnerships, policy outreach, entrepreneurship, and education. We support impactful work that strives to optimize resources and reduce environmental consequences associated with energy production and use. We seek to encourage the development of breakthrough technologies that will accelerate the transition to a sustainable, net-zero emissions energy future. With more than 170 Affiliated Faculty, the Scott Institute identifies critical areas of the energy system where CMU has strength and deep expertise, and invests, innovates, and incentivizes those efforts and technologies. We serve as a connection hub – locally, regionally, and nationally – for the coordination of energy- and cleantech-related innovation and investment.

We are seeking an Events Manager to oversee events and other efforts within the Scott Institute. In this role, you will be leading the planning and execution of compelling events for various target audiences and other related projects. You are someone who can effectively interact with a dynamic population of internal and external partners with a high level of integrity to support the mission of the Scott Institute as well as the broader mission of the university.

Responsibilities:

• Events and Meetings Management – Manage all administration and coordination for both in-person and virtual events and non-public meetings, including managing vendors including catering, facilities rental, AV/mediatech, photography, videography, and other tasks as needed. Must be present on-site to supervise day-of coordination. Such events include (but are not limited to): the Scott Institute Distinguished Lecture Series, Tech Talks, research initiative meetings, delegation visits, corporate visits, faculty and student research seminars, CMU Energy Week (described below), and others
• CMU Energy Week – Serve as the on-site event manager of CMU Energy Week, an annual week-long event, including: facilitating and managing registration process of attendees, managing vendor relations, project management of team overall planning tasks. Manage all event details of a student poster session from student sign-ups, arranging poster printing, outreach to judges and day-of coordination. Managing volunteer and temp hiring and scheduling.  Assist with materials for external communications including marketing and sponsorship support.
• Communications – Draft communication for internal and external meetings and events, faculty and student research seminars, energy club activities, announcements about seed funding, student scholarships, energy club activities, fellowship opportunities, RFP solicitations and announcements, accelerator program insider information, and partner opportunities
• Coordination of Partnership Initiatives - Support engagement with external partnerships and key initiatives within the Scott Institute. Assist with planning and event set-up, reporting, interacting with partners including: arranging calls between external groups and the internal team, meeting with partners (notetaking and reporting) and assisting with program communications (briefing documents, updates and reports)
• Help to grow Scott Institute awareness and community - Foster excellent working relationships with faculty, academic liaisons, alumni, interns and volunteers, as well as university and college staff and advancement teams.
• Other tasks as needed - We are constantly refining and evolving our process of planning, executing, and measuring the success and impact of our events. This may involve creating standard operating procedures (SOPs) for new event or meeting-related activities, measuring and tracking various metrics related to meetings and events in spreadsheets, and developing new strategies for outreach. The Events Manager needs to be nimble and flexible in their responsibilities to ultimately deliver world-class meetings and events management.

Adaptability, excellence, and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Belief in mission, goals and objectives of energy, research, clean- and climatetech,
  sustainability, and the role of higher education
• Capability to prioritize workflow between multiple projects and pivot project work when
  organizational priorities change.
• Extremely detail-oriented and organized.

Technical Competencies:

• Exceptional writing skills for both professional and social media audiences.
• Demonstrated fluency in Microsoft Office (Word, Excel, Powerpoint), Google Suite, Mailchimp, Evite platforms (Eventbrite) and Zoom webinar hosting.

Qualifications:

• 3-4 years’ experience in event management including in-person and virtual events; including
  attendee and vendor coordination, tracking budgeting and financials, ability to troubleshoot
  virtual events (Zoom, Eventbrite), and promotion.
• 1-3 years’ experience in written communications and/or an undergraduate degree in an
  aligned field of study, with demonstrated success in increasing engagement for all assets
  managed.
• Bachelor’s Degree required
• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Joining the CMU team opens the door to an array of exceptional benefits.

Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance. 

Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!

For a comprehensive overview of the benefits available, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Events

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Salary

More Information: