Work for the IMF. Work for the World.

 

The selected candidate will assist with the administrative workflow of the assigned work unit and administrative and logistical projects or mission support. They will proofread, edit, review, and format documents, address routine questions and correspondence, maintain databases, and refer complex issues to higher-level assistants or the supervisor. Participate in Fund-wide administrative committees and working groups, including those for technology reviews. 

Major Duties and Responsibilities 

•    Prioritizes, routes, and schedules work to ensure an appropriate and efficient
resolution/response.
•    Reviews incoming and outgoing documents (such as board documents, briefing papers, back-to- office reports) and distributes board documents, including prior editing and formatting, to send them through the review process. Monitors and responds as necessary to e-mail, fields request for information/comment, and tracks/enforces all associated deadlines.
•    Participates in the drafting of documents by integrating text, tables and charts from multiple sources/software applications.
•    Proofreads and edits documents on behalf of supervisor and/or office/division staff; ensures correct grammar, spelling, and punctuation; formatting in accordance with Fund style.
•    Provides administrative and logistical support for mission teams both before and after the mission in coordination with field offices when necessary.
•    Organizes, files, and retrieves documents from physical and electronic repositories.
•    Maintains, tracks and extracts data from administrative, economic, and financial databases. Initiate standard reports to inform administrative decisions or check compliance with Fund procedures.
•    Anticipates and resolves competing priorities or escalates to a senior assistant or supervisor when necessary.
•    Assists with first-line technical support to colleagues at all levels within the work unit on Fund systems, office productivity software, and other office automation technologies such as mobile technology and teleconferencing.
•    Guides and follows up with technical support vendors/contacts on behalf of supervisor and/or staff.
•    Assists with expert and vendor administration/on-boarding, off-boarding, provisioning, and financial/budgetary tracking and reporting.
•    Organizes meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.

•    Coordinates and publishes internet or IMF intranet postings for the work unit, including country entries. Requests interpretation services when needed.
•    Disseminates Fund administrative policies within the work unit for staff at all levels. Creates and maintains spreadsheets to track administrative data or processes for the unit.
•    Ensures compliance with policies and liaises with relevant departments to resolve issues, as necessary.

Minimum Qualifications 
Educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of two years of relevant experience, is required. No previous experience would be required for those who have completed a university degree. 

Department:

ICDMF Institute for Capacity Development General Macro and Fiscal Division

Hiring For:

A03, A04

The IMF is guided by the principle that the employment, classification, promotion, and assignment of staff shall be made without discrimination against any person. We welcome requests for reasonable accommodations for disabilities during the selection process. Information on how to request accommodations will be provided during the application process.