Overview

Job Title: ABA Program Manager

Department: ABA

Manager: Program Director

Schedule: 1st Shift (8:00am-4:00pm)

Location: Ameriplex 

Compensation: Salary / Exempt

Job Summary: ABA Program Manager is responsible for completion of treatment plan development and implementation, data collection, and behavioral intervention in individual treatment of ABA clients with direct oversight by designated BCBA. Assists the treatment team and other members as designated, in the creation of behavior intervention plans. Responsible for maintaining documentation of all services provided.

Responsibilities

Dependable

• Is available before or after hours as needed for parent training.
• Attends parent training sessions or meetings outside of the clinic, i.e. home or community.

Active

• Provides direct therapy when needed.
• Provides client specific training.
• Ensures RBTs are prepared for each therapy session.
• Uses Behavior Skills Training (BST) to train, model, observe, etc.
• Provides training for a minimum of two hours or 5% of hours worked for each assigned RBT.
• Remains available and approachable to RBTs for questions, concerns, or ideas regarding client programming or behavior interventions.
• Provides direct clinical oversight to assigned caseload of clients.
• Regularly reviews client data and graphs in Central Reach in order to make swift decisions and ensure client success is being made.
• Initiates and provides parent training to any parent, guardian, or caregiver with interest.
• Completes individual treatment plans and behavior intervention plans using the principles of ABA.
• Updates each assigned client’s plan of care goals at a minimum of every 6 months .
• Remains knowledgeable of each assigned client’s plan of care and its progress and adjusts plan of care when sufficient progress has been made or a lack of progress is seen.
• Creates and implements a behavior intervention plan within three weeks of start date for all new clients unless otherwise approved.
• Ensures that each assigned client has an active (created or revised within three months) behavior intervention plan or has approval from Program Director to be without a BIP.
• Completes VBMAPP or other relevant assessment tool on assigned clients.
• Seeks training or help when conducting an assessment in which the BCBA has little to no experience or training in.
• Selects a clinically appropriate assessment and/or curriculum for each assigned client.
• Conducts FBAs as needed.
• Completes parent, caregiver, and RBT interviews to support a hypothesized function of behavior.
• Collects baseline data for an appropriate minimum before determining a function or definition of behavior.
• Uses a variety of other tools to complete an FBA.
• Collects parent signature indicating the parent has been included in the development of the plan of care.
• Facilitates monthly family meetings.
• Offers a parent meeting to each parent, guardian, or caregiver at least once per month.
• Is encouraged to assist others during client staffing.
• Is encouraged to assist others during client staffing.
• Ensures that parent contact has been made if necessary, following any incident.
• Regularly reviews each assigned client’s Learning Tree and Sessions in Central Reach.
• Performs other duties as assigned.
• Provides agency training and training for other agencies related to clinical topics/interests and best practices.

Mission Driven

• Serves as a member of Damar’s interdisciplinary team and is available to support clinical needs of Damar.
• Trains stakeholders in ABA techniques to be used for generalization or maintenance of learned skills.
• Trains stakeholders in proper implementation of the client’s individualized behavior intervention plan or any other procedures.
• Takes pride and ownership in Damar’s facilities and assigned work areas.
• Ensures the Agency meets its quality improvement, evaluation, and reporting requirements.
• Actively participates in and/or oversees data collection and the use of data to improve outcomes, practices, and service delivery.
• Utilizes data collection in relation to driving and tracking outcomes and achieving Agency initiatives and goals.
• Uses data to determine appropriate client discharge criteria and long-term goals.
• Seeks the best use of materials, equipment and staff to maximize efficiency and effectiveness.
• Acts as a good steward of Damar and/or client finances by following purchase request procedures.
• Evaluates opportunities for ABA services to grow and expand.
• Prioritizes duties in a manner consistent with organizational objectives and growth.
• Remains familiar with the agency’s Strategic Plan.
• Shows initiative by identifying solutions to work towards improving stakeholder satisfaction.

Accountable

• Maintains prescribed level of productivity by remaining abreast of each assigned client’s authorized billing hours and codes.
• Appropriately utilizes billing codes weekly (does not consistently over or under use).
• Follows definitions of billing codes.
• Makes use of Damar ABA training standards when training and developing client programming.
• Completes required documentation at the conclusion of a training session.
• Oversees a caseload of approximately 24 billable hours of code 97155.
• Tracks all restrictive interventions in Central Reach.
• Follows Damar ABA’s training standards when programming and determining behavior interventions.
• Properly practices the seven dimensions of ABA (Generality, Effective, Technological, Applied, Conceptually Systematic, Analytical, and Behavioral).
• Remains knowledgeable of available evidence-based assessments.
• Conducts or orchestrates an assessment every six month for each assigned client.
• Continually collects and reviews ABC data to determine and confirm the function of maladaptive behavior.
• Analyzes data a minimum of every two weeks and adjusts client programming as needed.
• Completes reauthorization reports.
• Maintains due dates for reauthorization reports.
• Submits draft reauthorization report to Program Director prior to due date.
• Gains information and direction for reauthorization report from the client’s parent or guardian preferably during an in-person meeting.
• Operates Damar vehicles and/or personal vehicles to transport clients or perform other work-related duties.
• Adheres to all policies and procedures as defined by the Employee Handbook and Damar Operational Policies and Procedures Manual.
• Attends mandatory staff meeting or other meetings as assigned.
• Participates in clinic wide staff meetings.
• Attends and contributes to monthly PM/PC meetings to determine master schedule, updates to billing, changes to policies and procedures, and additional training.
• Meets with assigned Program Coordinator regularly.
• Meets a minimum of monthly with Program Director.
• Participates in 1:1 meeting with Program Director to review client needs, upcoming reauthorization reports, BIPs requiring approval, restrictive intervention data, etc.
• Completes and updates mandatory training and other licensure related items in a timely manner.
• Maintains documentation that is accurate and legible.
• Completes billing notes as instructed and on time.
• Completes incident reports, including reporting of any suspected exploitation, abuse, neglect of a client.
• Completes client incident report in Central Reach when necessary.
• Reviews and signs client incident reports for any incidents that occur with an RBT.
• Properly completes a staff injury form for him or herself when necessary.
• Properly selects data collection methods.

Respectful

• Respects the culture, diversity and rights of all clients, their families and the community.

Qualifications

Education: Master’s Degree required.

 

Experience: Minimum 2 years’ previous experience with autism spectrum disorders required with a minimum of 18 months of autism experience in an ABA setting.

 

Equipment Familiarity: Familiarity with multiple autism assessments and familiarity with Microsoft Excel.

 

Certifications, Licenses or Special Training:

• BCBA required.
• Minimum age of 21 depending on program and / or department requirements.
• Must meet and maintain background screening requirements for all Damar Programs as detailed in policy 1.HR.02 Pre-Employment and Employee Background Checks.
• Valid Indiana driver’s license and driving record that meets eligibility requirements of Damar’s insurance carrier (for all positions requiring driving).
• Successful completion of physical required. 

Abilities:

• Ability to follow and execute specific verbal and written instructions.
• Ability to communicate effectively, both verbally and in writing.
• Ability to promote and maintain positive interaction with all internal and external stakeholders.
• Exhibits a positive and energetic demeanor and attitude consistent with the Damar philosophy and approach to client care.
• Ability to physically manage when necessary, including ability to assist in lifting, maneuvering, and physically supporting individuals up to 200 pounds; ability to lift up to 35 pounds.
• Ability to walk, sit, stand, for long periods of time. May also be required to stoop, bend, squat, push, pull, run, kneel and have full dexterity and agility.