Role Overview 

Reporting to Jade’s Chief Financial Officer (CFO), the Executive Assistant will provide day-to-day executive support to the CFO and other assigned Executives. The Executive Assistant will provide focused support to executives and teams while operating as a cohesive member of our administrative team to provide backup support as needed. The successful candidate enjoys working within a dynamic startup environment, is detail oriented and rolls up their sleeves to find creative solutions.

Key Responsibilities 

• Provide calendar, travel and scheduling support for the CFO and lead complex scheduling of Board of Director and committee meetings and investor meetings for the CEO, CFO and CSO
• Responsible for management of Board and Board committee materials in Boardvantage including organization and timely upload of files; partners with GC on management of Board and Board committee scheduling and upload of materials into Boardvantage
• Regularly partner cross functionally with leadership and staff across organization to ensure support is delivered seamlessly
• Arrange domestic and international travel for executives and, with an understanding of each executive’s travel preferences, enable seamless travel solutions
• Prepare timely and accurate expense reports including collecting and organizing receipts
• Coordinate team meetings including scheduling, planning agendas and coordinating meeting logistics
• Arrange off-site meetings and activities including meeting logistics and catering
• Prepare presentation decks, agendas and reports and lead special projects as needed
• Draft and prepare correspondence
• Proactively look for ways to minimize Executive’s time spent on administrative activities

 Qualifications 

• Bachelor’s degree or equivalent experience with 6+ years of related experience and 3+ years of experience supporting public company C-level executives
• Experience scheduling Board of Directors and investor meetings and coordinating meeting logistics
• Proficiency with Boardvantage or Diligent board management software is required
• Experience in a startup environment is required, Life Sciences experience is preferred
• Advanced proficiency with Microsoft Office suite and similar tools and software
• Excellent verbal and written communication skills
• Proactive and solutions-oriented mindset
• Adept at prioritizing and making sound judgment calls as needed
• Works with the highest level of integrity and maintains strict confidentiality
• High organizational and time management skills and ability to multitask
• Team player with a team-oriented approach
• Ability to think outside of the box and with a sense of urgency
• Ability to function well in a fast-paced, dynamic startup environment

 Position Location 

This is a remote role; periodic travel to team and company events is required. Preferred location is Boston or Chicago.

The anticipated salary range for candidates for this role is $100,000 - $120,000. The final salary offered will depend on several factors, which may include, but not limited to, relevant years of experience, educational background, and geography.