We are seeking a reliable and detail-oriented Regional Payroll Specialist to support accurate and timely payroll processing across our multi-entity region. This position plays a key role in ensuring that our field Technicians, Installers, and office staff are paid correctly, and on time. The ideal candidate is organized, responsive, and familiar with the fast-paced nature of the skilled trades industry

QUALIFICATIONS

Payroll Strategy and Process Management

• Lead and process weekly and bi-weekly payroll for multiple regional locations, including field and office employees
• Review Technician timesheets, job tickets, commissions, and spiffs for accuracy and completeness
• Assist with new hire setup, terminations, and final pay processing
• Verify and process PTO, holiday pay, bonuses, and other adjustments
• Utilize ADP to ensure timely and accurate processing of all weekly and bi-weekly, payroll transactions including salaries, benefits, garnishments, taxes, discrepancies, bonuses, year-end processes, and other payroll functions
• Identify short-term and long-term process improvements and payroll strategies to enhance accuracy, efficiency, and support growth
• Develop and implement payroll policies, procedures, and internal controls to ensure compliance with company standards and State and regulatory requirements (e.g., FLSA, IRS, DOL)
• Act as an escalation point for complex payroll inquiries, employee issues, or compliance matters.
• Partners with HR and Benefits to manage time-off plans and benefits as it relates to payroll

Compliance and Reporting

• Ensure compliance with federal, state, local tax laws, company policies and procedures
• Review and validate payroll reports for accuracy, investigating and resolving any discrepancies
• Perform regular reviews/audits to confirm the accuracy of data in ADP and data migration
• Oversee, review, approve, and resolve year-end submissions of annual and quarterly filings
• Assists external auditors on compliance audits as needed (W-2, 1099, etc.)
• Prepare reports for audits, government filings, and internal stakeholders
• Stay up to date on payroll laws, prevailing wages, and industry-specific labor regulations
• Send weekly OT reports to the General Manager, Operation Manager, Regional Controller, and Divisional President

System Management

• Assists with system configuration- payroll codes, employee classes, custom calculations, code groups etc.

Requirements: Education & Certification

• Bachelor’s degree in business, Accounting, or Human Resources -equivalent combination of education/experience will be considered
• Certified Payroll Professional (CPP) (Preferred)
• 5+ years full-cycle payroll processing for multi-state, multi-entity organization
• Strong knowledge of federal, state, and local labor/payroll laws, including overtime and payroll tax compliance
• Proven experience with state registrations and preparing, reconciling, and filing monthly, quarterly, and annual federal, state, and local payroll tax returns
• Experience with payroll systems such as Paylocity, ADP, Paychex, or similar

Knowledge, Skills, and Abilities Requirements

• Ability to maintain confidentiality and exercise extreme discretion
• Excellent problem-solving skills and strong analytical skills
• Ability to understand, calculate, and explain complex calculations and figures
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills, with the ability to convey complex information clearly
• Ability to handle and prioritize multiple tasks and meet deadlines in a fast-paced environment
• Customer service oriented & Team player
• Advanced proficiency in Excel skills
• Ability to handle confidential information with professionalism

 Benefits:

• 401K Match
• Medical, Dental, Vision
• Life Insurance
• Paid Vacation
• Paid Holidays

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