Key Responsibilities 

The Executive Administrative Assistant is responsible for providing high-level administrative support to the Chief Executive Officer and other senior staff. The Executive Assistant manages applicable calendars, creates appointments, and prioritizes sensitive matters. The Executive Assistant also performs data entry, and analytical responsibilities, provides clerical support, and assists with multiple projects as delegated. 

 In this role you will be responsible for: 

• Managing and maintaining executive schedules, including making appointments and meetings with both internal and external individuals as well as prioritizing the most sensitive matters 

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf 

• Skilled Data analysis and proficiency in Microsoft applications including but not limited to Excel, Outlook, Word, and Access. Perform filtering and sorting of data, V-lookup, Pivot Table, and other functions, as requested 

• Prepare requested reports and presentations, collect and analyzes necessary information 

• Record meeting discussions and provide minutes as requested 

• Maintain inventory of executive office supplies. Anticipate office needs and fully stock as necessary 

• Create and maintain both paper and electronic copies of all state-required entity-related documentation, certification, and licensing 

• Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries 

• Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts. 

• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly 

• Manage complex office administrative work requiring the use of independent judgment and initiative 

Required Qualifications 

• High school diploma or GED 

• Three (3) or more years of experience in an executive administrative assistant setting 

• Interpersonal skills and ability to communicate effectively 

• Knowledge of medical terminology 

• Strong verbal and written communication skills 

• Able to operate computer equipment and efficiently operate within Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint) 

• Current and valid Driver’s License 

• Reliable transportation and valid automobile insurance coverage 

Desired Qualifications 

• Associate degree 

• Experience working in a healthcare setting 

• Familiarity with Home Care Home Base (HCHB) and/or Ethizo

Location 

• Office Location:  Grand Rapids, MI

Hours 

• Office Hours: 8:00 AM – 5:00 PM, Monday through Friday