We are seeking a highly organised and proactive Executive PA / Administrator to support the Abu Dhabi office. This role will provide day-to-day administrative, organisational, and logistical support across the team, ensuring the smooth running of operations and enabling staff to focus on business priorities. The successful candidate will act as the first point of contact for visitors and callers, coordinate office administration tasks, and assist with a wide range of responsibilities as the office grows.

In addition to supporting the wider office, the role will include providing direct assistance to the Senior Executive Officer as required.

Key Responsibilities

Front-of-House & Office Support

• Answer and direct all incoming calls in a professional manner.
• Receive and sign for deliveries; manage outgoing mail and courier services.
• Assist with general office coordination and ensure supplies, catering, and facilities are well maintained.

Meeting & Diary Management

• Arrange meetings with counterparties, clients, and internal stakeholders.
• Coordinate meeting logistics, including agendas, materials, refreshments, and room bookings.

Travel & Accommodation

• Organise travel itineraries, visas, and hotel bookings for the team and the SEO.
• Ensure all arrangements run smoothly and cost-effectively.

Team Support

• Arrange meals, catering, and hospitality for the team as required.
• Provide ad hoc support to ensure smooth day-to-day operations.

Finance & Administration

• Coordinate and process expense claims for the team and the SEO.
• Maintain accurate records and support compliance with company policies.

Ad Hoc Duties

• Undertake additional administrative responsibilities as the office develops and new requirements emerge.

Education and Qualifications

• The successful candidate should hold a degree in any discipline.

Experience

• Previous experience as an Administrative Assistant, Office Coordinator, or similar role, ideally within financial or professional services.

Skills

• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent communication and interpersonal skills, with a professional and approachable manner.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High level of attention to detail and discretion when handling confidential information.
• Flexible, proactive, and adaptable to a fast-paced, evolving environment.