ACCOUNTS PAYABLE ASSISTANT - SHARED SERVICES (INTERNAL ONLY)

UK – (Meadowside, Dundee, Scotland)

ABOUT DC THOMSON

At DC Thomson we are a business with a purpose – to make a positive impact on the communities we serve. We are home to some of the world’s best-loved media brands, organised around local news and radio, companionship, kids, advocacy, energy, puzzles and hobbies.

Finance Shared Services has been on a transformation journey to move away from siloed teams and manual processes and toward a culture of enabling others in a purpose driven environment which is utilising technology and connecting to the rest of the business in a way that is commercially impactful. We are in the process of reshaping our team to ensure it fits the needs of the business moving forward. Following the recent Voluntary Redundancy process, a new role has been established within the Management Accounts team. 

ABOUT THE ROLE

Job Title: Accounts Payable Assistant – Shared Services

Reporting to: Accounts Payable Team Lead

Location: Meadowside, Dundee, Scotland

Ways of Working: Hybrid (minimum 2 days in office per week) 

Contract Type: Full-time (part-time considered), Permanent

ROLE PURPOSE

The Accounts Payable Assistant is a pivotal role in our transformation journey to a PO-first, automation-led Shared Services function. You will minimise manual invoice processing (<20% of volume) by driving PO compliance, leveraging Continia Document Capture (CDC) for end-to-end automation, and using Xelix for real-time AI risk monitoring and vendor query handling. You’ll deliver actionable insights, prevent overpayments/duplicates, and support a culture of continuous improvement.

KEY RESPONSIBILITIES:

1. AP Automation & Processing

• Process minimal manual invoices in Business Central; target >80% automated via CDC. 
• Use Xelix real-time AI to flag duplicates, posting errors, overpayments, and suspicious activity before pay runs. 
• Leverage Xelix AI ticketing to auto-interpret vendor emails, create tickets, and draft responses—slashing inbox volume. 

2. PO & Receipting Governance 

• Drive timely, accurate PO creation by budget holders; ensure suppliers quote correct PO on every invoice. 
• Provide hands-on admin support to receipt purchases promptly, enabling 3-way matching and a clean GRNI. 
• Proactively chase missing POs/receipts to maintain ledger hygiene.

3. Stakeholder & Supplier Management

• Resolve queries swiftly with suppliers, procurement, and budget holders. 

• Own the AP mailbox & Xelix ticketing queues to hit SLAs. 

• Educate the business on policies to prevent preventable queries. 

4. Insight & Reporting (review monthly dashboards)

• Duplicate & Overpayment Risk (Xelix).
• PO Compliance & Receipting Rates.
• Manual vs. Automated Processing Metrics.
• Top Suppliers by Spend / Query Volume.

5. Continuous Improvement & Resilience 

• Identify pain points (late POs, missing receipts, query spikes) and co-design fixes. 

• Cross-train with counterpart to cover AP, Expenses, Travel, Credit Cards. 

SKILLS & EXPERIENCE:

• Experience in Accounts Payable or finance admin (shared services preferred). 
• Hands-on with CDC/Continia and Xelix (or similar AP automation/AI tools) highly desirable. 
• Strong grasp of PO matching, GRNI, 3-way match, supplier comms. 
• Numerically accurate, deadline-driven, high-volume environment experience. 
• Proficient in Business Central (or Dynamics 365) a plus. 
• Core skills: Business Administration, Methods and tools, Change Control, Stakeholder relationship management, digital transformation

BEHAVIOURS/PERSONAL ATTRIBUTES:

• Proactive, solution-oriented, growth mindset. 

• Collaborative team player who shares knowledge. 

• Comfortable adopting new tech and challenging the status quo. 

To apply for this role, please follow our online application process and submit a CV and cover letter.

Closing date for applications: Friday, 19th December 2025 at 16:00hrs

We are an equal-opportunity employer and encourage applications from everyone and do not discriminate on the basis of race, religion, gender, sexual orientation, age, marital status, disability or any other protected characteristics.