Do you want to be part of creating a safer world? Without thinking about it, you meet us in your everyday life – at home, in transit, and at work. We are at the airport, where you commute, where you work, play and shop. Diverse in our offering, our customer outreach and in our mindset, Gunnebo Entrance Control is leading the transformation of the security business through digitalisation and connectivity for the continuous developments of smart entrance control. 

If you are passionate about being part of an exciting transformation journey working with a global, multi-cultural and highly motivated organisation, this is the opportunity for you. Gunnebo Entrance Control is small enough to see your ideas come to fruition, and big enough to realise your career goals.

Role Overview 

The HR Administrator will provide comprehensive administrative and coordination support across the full employee lifecycle for teams based in India and Europe (excl. CZ and IT). This role ensures consistent and efficient HR operations, supports regional compliance requirements, and enables a positive employee experience. Working closely with HR Business Partners, Finance & Payroll, and local leadership teams, the HR Administrator will manage day‑to‑day HR processes, maintain accurate HR data, and assist in the delivery of HR programs and initiatives across multiple time zones. 

The ideal candidate is detail‑oriented, highly organized, and comfortable navigating global HR practices. They will play a key role in ensuring HR documentation, employee records, onboarding, offboarding, and policy administration are executed with accuracy and efficiency. This position requires strong communication skills, cultural awareness, and the ability to work with sensitivity to differing employment laws and practices across India and European countries. 

Responsibilities 

HR Operations & Administration 

• Maintain and update employee records in HRIS systems, ensuring data accuracy and compliance with country-specific requirements. 

• Prepare HR documentation such as contracts, offer letters, employment variations, confirmation letters, and exit documents. 

• Manage HR inboxes and respond to employee queries in a timely and professional manner. 

• Support policy administration and ensure documents are up to date, version-controlled, and accessible. 

Onboarding & Offboarding 

• Coordinate end-to-end onboarding processes, including document collection, background checks, induction scheduling, and systems access requests. 

• Liaise with HRBPs and hiring managers to ensure a smooth new hire experience. 

• Support offboarding including exit tracking, system deactivations, final settlement coordination, and exit interview logistics. 

Employee Lifecycle Support 

• Assist with probation reviews, contract renewals, promotions, and other employee changes. 

• Support management of leave records, attendance, and benefit administration where applicable. 

• Track and coordinate learning activities, compliance training, and mandatory certifications. 

Compliance & Audit Readiness 

• Ensure alignment with employment laws across India and relevant European countries. 

• Support internal and external audits by preparing required documentation. 

• Maintain confidentiality and adhere to GDPR and local data protection regulations. 

Global HR Program Support 

• Provide administrative support for HR initiatives (engagement surveys, performance cycles, recognition programs, wellbeing activities). 

• Assist in coordinating HR events, training sessions, and communications.  

• Generate regular and ad hoc HR reports (headcount, attrition, leave, compliance metrics). 

Requirements  

Education & Experience 

• Bachelor’s degree in Human Resources, Business Administration, or related field. 

• 2–4 years of experience in HR administration or HR operations, ideally in a multinational environment. 

• Experience supporting India and/or Europe HR practices is highly advantageous. 

Technical Skills 

• Proficiency in HRIS systems (Cornerstones, Workday, SuccessFactors, SAP, etc.). 

• Excellent MS Office skills (Excel, Word, PowerPoint). 

• Understanding of HR documentation requirements and data privacy regulations (GDPR). 

Core Competencies 

• Excellent attention to detail and accuracy. 

• Strong communication and interpersonal skills with cultural awareness. 

• Ability to handle sensitive information confidentially. 

• Organised, prioritizing skills, proactive, and able to manage multiple tasks under tight deadlines. 

• Customer-service mindset with the ability to support employees across geographies. 

Preferred Qualifications 

• Experience working in a distributed, multicultural team. 

• Knowledge of European employment practices (UK, Germany, France, etc.). 

• Familiarity with Indian statutory requirements (PF, ESI, gratuity, onboarding compliance). 

• Ability to operate effectively across time zones. 

Key Success Metrics 

• Accuracy and timeliness of HR data and documentation. 

• Employee satisfaction with HR support response times. 

• Successful and smooth execution of onboarding/offboarding cycles. 

• Compliance audit results. 

• Contribution to HR initiatives and process improvement. 

About us 

The Gunnebo Group is a global leader in security, offering innovative products and services to protect and control the flow of people, and to safely secure valuables. Through our businesses and customers in retail, public transport, public and commercial buildings, industrial and high-risk sites and banking, we operate worldwide through our 3,400 employees, 25 country locations and 10 production facilities. Serving customers in over 100 markets, together we create a safer world.  

Gunnebo Entrance Control specialises in entrance control solutions that enable our customers with increased efficiency, safety and end-user experience. Our wide range of products are designed to create a safe environment without restricting freedom of movement, whether it is to enter the lobby of a company, a supermarket, an entertainment area, an industrial area or public transport. We shape the future of people flow management.  

Diversity Statement 

Gunnebo Entrance Control is an equal opportunity employer. We know that great minds don’t think alike, and it takes all kinds of minds to make our products so unique. We welcome applications from all backgrounds and employment decisions are made without regards to race, colour, religion, origin, sexual orientation, gender identity or expression, age, disability, or any other dimension of diversity.