Tender & Quote Specialist (Trainee contract)
- 1000 Shanghai
- Madrid
- 3w ago
- Full-Time
- On-site
...
Job Title
Tender & Quote Specialist (Trainee contract)Job Description
Your role:
- Supports in monitors CRM leads and opportunities statuses proactively to ensure timely creation of commercial offers and prevent duplication, while working under direct supervision.
Supports the preparation of pre-bid documentation and presentations by gathering required information from various sources such as internal databases, customer records, previous bids, and industry reports and develops and maintains a library of tender templates, proposal content, and best practices to streamline future submissions.
Supports in obtaining necessary approvals from relevant Approvers as per the Delegation Matrix to ensure compliance and accountability in Quotation Desk (QD) output and ensures that QD requests have been processed accurately and timely.
Ensures collection of all necessary prerequisites for quotations, such as customer requirements and product specifications by working with cross functional teams to confirm the completeness and accuracy of commercial offers.
Reviews quotations updated in SAP and Excel, ensuring all details are correctly entered including the special prices and ensures that all tender and quote records are maintained properly, ensuring easy access and retrieval of information.
Confirms the acceptance of Commercial Offers by customers or Key Account Managers (KAMs) to proceed with order placement and oversees coordination with the Order Desk to place orders based on signed or confirmed Commercial Offers, ensuring a seamless transition from quote to order.
Conducts quarterly analysis of tender results (total amount of tenders found, total amount of tenders won, reasons of non-participation, partner participation) and prepares report for the Management with the results.
Responds to complex queries from internal and external stakeholders regarding tender statuses, procedures, and general information, providing accurate and timely assistance.
You're the right fit if you have:
- Bechelor's degree
- Excellent communication skills
- Strong planning, organizational, and attention‑to‑detail skills.
- Ability to work effectively as part of a team and collaborate with multiple stakeholders.
- Knowledge of the Healthcare sector and prior experience in managing public procurement files and contracts with Public Administration bodies is considered a plus.
- Upper‑intermediate to advanced level of English.
- Advanced user of IT tools, with strong proficiency in Excel and document formatting in Word being essential.
How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
- • Learn more about our business.
- • Discover our rich and exciting history.
- • Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here.
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