Job Description:

Division: Fairfield Prep 

Department: President's Office

Exempt/Non Exempt: Non Exempt  

Work Period: Full Year  

Reports to: Fairfield Prep President

Supervision of Personnel: No                  

Education: Bachelor’s Degree required, with Master’s Degree preferred in a related field.

Experience:  At least five years of experience in Executive or operational support of senior leadership in the educational or non-profit setting.

Primary Purpose & Function: The Senior Executive Assistant to the President is a critical organizational and strategic support role in the President’s Office of Fairfield Prep.

Role & Responsibilities: Oversight of all administrative functions (organizing, planning, meeting calendaring, travel planning, reporting, board support) for the Fairfield Prep President, which includes a high-level administrative and strategic support, acting as a crucial liaison between the President and various stakeholders. 

• Manage the President's calendar, scheduling appointments, and coordinating meetings, often involving complex schedules and multiple stakeholders.

• Serves as Executive Secretary to Prep’s Board of Governors on behalf of the President (attends meetings, distributes minutes, serves as primary contact for board members to the administration).

• Performs a variety of administrative, coordinative, analytical, liaison, and office coordination functions to ensure optimal efficiencies and outcomes in the Office of the President.

• Acting as a liaison with faculty, staff, students, parents, and external stakeholders of Fairfield University and Fairfield Prep on behalf of the President.

• Takes point for coordinating all internal and external Presidential events with the Advancement Team.

• Curates institutional research and informational briefings to support day-to-day presidential operations.

• Prepares, edits, and proofreads correspondence, reports, presentations, and other documents with exceptional accuracy and attention to detail.

• Assisting with special projects, initiatives, and events, coordinating timelines, stakeholders, and deliverables with key stakeholders and the President’s office.

• Coordinates and evaluates workflow of the President, and assures an efficient and timely process, with the highest standards of accuracy.

• Presents an exemplary professional front office for the President and manages a highly complex range of stakeholder interactions and demands on the President’s calendar.

• Providing confidential and strategic support to the President on a wide range of matters

• Leverages AI and other emerging technologies to streamline efficiency in the President’s office.

• Continually works to grow knowledge and professional expertise in the areas of Jesuit secondary education, strategic operations, and organizational maturity.

☒ Microsoft Office Skills

☒ Ability to Work within a Team

☒ Good Communication Skills                                        

☒ Flexibility to Work Evenings & Weekends

☒ Well Organized                                                                                          

☒ Ability to Multi-Task                                                      

☒ Detail-Oriented                                                              

☒ Good Analytical Skills                                                                                                               

• Demonstrated experience in project and process management.

• Exceptional written and verbal communication skills, including strong grammar, spelling, and proofreading abilities.

• Ability to identify and resolve issues, make sound judgments, and take initiative.

• High proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook and Microsoft Teams.

• Exceptionally strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.  

• Highest level of professionalism, integrity, and discretion.  

• Commitment to Fairfield Prep’s Jesuit, Catholic mission.

Participate in the growth and development of Fairfield Prep, which includes:

• Being open to growth with the ability to adapt to change

• Promoting a courteous image as a representative of Fairfield Prep

• Participating & promoting the mission of Fairfield Prep

• Attending departmental and school meetings, school masses and retreats as requested

• Preforming efficiently in all work-related functions

Promote safe and secure working conditions, which include:

• Notifying supervisor immediately of any unsafe working conditions

• Promoting the proper utilization of equipment and materials

Perform other duties as related or dictated by responsibilities

Duties May Be Changed and/or Added at any Time

Disclaimer:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Category:

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate. 
 

*Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Load a resume or CV first, then upload supporting documents including a cover letter at the bottom of the third page under the "My Experience" section where it says to upload a Resume/CV. You will be able to upload up to 5 other documents in this section. You will be unable to edit your application, so please have all documents available before applying.

Faculty Positions: If you need to upload more than 5 documents, please either combine them to upload or email the additional documents to the applicable contact in the job description.

Staff positions: If you need to upload more than 5 documents, please either combine them to upload or email them to hr@fairfield.edu