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Position Title:

Enterprise IT Procurement Manager

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Procurement Manager

Job Duties:

The Department of Procurement provides strategic sourcing and purchasing services to UWSA employees and Universities of Wisconsin 13 Universities statewide by two different teams.

Strategic Sourcing Services

• Strategic Sourcing (Category Management – Business Case Development – Supplier Relationship Management)
• Lead UW System institutions through enterprise-wide procurement solicitations within specific strategic categories.
• Contract negotiation.
• Leadership on procurement policies and practices

Purchasing Services

• Assistance to UW System institutions with staff augmentation including full, ongoing Procurement support
• On-demand assistance for contract review
• Negotiation and signature
• Request for Bids (RFBs) and Request for Proposals (RFPs)

Position Summary:

This position Manages the development and implementation of broad-spectrum sourcing strategies, strategic plans and solicitations for high demand enterprise-wide procurements Works with technical and subject matter experts to identify and drive value added changes in sourcing and vendor management approaches. Leverages national indexes, peer information, vendor information, sales data, and subject matter experts to support development of category strategies.

This position has shared responsibility for the management of UWSA’s Procurement and category management in the area of Information Technology. This position will also be responsible for the strategic sourcing of this category, as well as enterprise solicitations, contract creation, contract management and supplier relationships. The primary duties of this position require independent judgement and discretion. This position will work with UWSA and UW institutional stakeholders, state agencies and suppliers.

Key Job Responsibilities:

Strategic sourcing of the Information Technology category includes but is not limited to; enterprise software, multi-campus software, software licensing, hardware, maintenance and support, IT consulting, digital platforms, information security, cloud services, XaaS, and contract consolidation.

• Leads and executes the research of suppliers, products and services; assesses market condition, identifies source options, and makes recommendations for critical unique and/or complex enterprise level procurements 
• Network and collaborate regularly with category stakeholders and lead teams through the strategic sourcing process
• Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders using data analytics and dashboard tools
• Develops, issues, and manages Requests for Bids (RFBs) and Requests for Proposals (RFPs), ensuring compliance with internal policies and State of Wisconsin regulatory requirements.
• Participates in and supports negotiations with suppliers and leads negotiations related to pricing as requested
• Utilizes sourcing data analytics to support leadership’s priorities
• Maintains category strategy documents and supporting data
• Ensures timely contract renewals, amendments, and terminations, maintaining accurate contract records and tracking key milestones.
• Develops and documents methods to measure, track, and report established vendor key performance indicators to leadership and stakeholders

Provides supplier pricing benchmark analysis for staff as requested to support contract compliance

Minimum Qualifications:

To be considered for this position, a candidate must have: 

• Bachelor’s degree or equivalent experience is required.
• Demonstrated experience in leading complex sourcing events.
• Demonstrated experience in contract development, negotiation skills and industry best practices used in the procurement of goods and services.
• Demonstrated ability to work collaboratively with others on common goals, projects and tasks.

Preferred Qualifications:

• Experience with State of Wisconsin purchasing rules and procedures.
• Experience of strategic sourcing and using data to make fact-based decisions.
• Prior work experience in higher education and/or government sectors.
• Skilled in the use of Microsoft Office products (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational skills.
• Ability to use independent judgement and exercise discretion.

Conditions of Employment:

This offer of employment is conditional pending the results of a criminal background check and a reference check process that includes questions regarding employee misconduct, sexual violence and sexual harassment. If you have prior work history within the past 7 years with Universities of Wisconsin, your personnel file will also be reviewed for employee misconduct. If the results are unacceptable, the offer will be withdrawn or, if you have started employment, your employment will be terminated. 

The Universities of Wisconsin will not sponsor a work visa for this position at the time of hire or anytime during employment. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9 upon hire. 

Work Location:

The office location is located at 780 Regent Street in Madison, WI. An in-office requirement is expected three days per week and two days may be worked off-site/remote.  There may also be an option to work remotely from any one of the UW campuses and still maintain the requirement of an in-office presence three days per week on-campus and two days may be worked off-site/remote.   Telecommuting agreements are subject to change at any time.

Compensation:

The Enterprise IT Procurement Manager (working title), Procurement Manager (official title) is a full-time, salaried exempt, academic staff appointment. Well-qualified candidates can expect a starting annual salary within the range of $83,000 - $95,000 annually commensurate with the candidate’s education, related experience, and qualifications.

Application Deadline:
To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through, August 17, 2025. However, applications may be accepted until the position has been filled.