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Position Title:

Academic Advisor

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Academic Advisor

Job Duties:

We welcome applications for a Full-Time Academic Advisor who will engage students in decision making processes and promote appropriate and responsible choices on academic matters such as course selection and degree requirements as well as help support their holistic development as a person and member of the student community. As an Advisor you will maintain appropriate confidentiality, update student advising records, and contribute to the development and delivery of academic advising related events and programs. Ensuring students receive accurate, and timely advising services in support of promoting student success, retention, and program completion; while working in a fast-paced, positive, supportive work environment.

This is a full-time, 12-month appointment with an anticipated start date of Nov. 1, 2025 or sooner.

Official UW Title (Academic Advisor: AE002) / Job Description  

Key Job Responsibilities:

• Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college

• Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies

• Proactively engages students as needed

• Implements academic advising events such as workshops, panel discussions, and guest speakers

• Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources

• Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum

• Receives, processes, and responds to academic inquiries according to established policies and procedures

Department:

The UW-Stout Advisement Center is a campus resource for students in the areas of academic advising, career exploration, and student development. Our goal is to support all first-year students so they understand how the university works, what it takes to succeed, and provide information that will help them graduate, on time, with a clear plan for the future. Advisement Center advisors are professionally trained to understand the needs of first-year students and empowered to help guide students to achieve their life goals. Most of all, we strive to create an atmosphere of student excellence and exploration so that students can identify and achieve their dreams.

Compensation:

Minimum starting salary of $42,000, commensurate with qualifications and experience.  A six-month probationary period is required.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.  

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/ 

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu) 

Required Qualifications:

·       Bachelor’s degree.

·       Experience working in a student or customer support or success environment.

·       Desire to help students succeed and achieve their goals.

·       Excellent written, oral, and interpersonal communication skills.

·       Detail oriented and ability to meet deadlines.

Preferred Qualifications:

·       Earned master’s degree in higher education administration or related field.

·       Ability to work independently to achieve goals.

·       Experience presenting information in individual and large group settings.

·       Ability to work in a fast-paced, collaborative team environment to solve complex problems.

·       Experience in post-secondary academic advising. Preferably working with first-year, first-generation, or high-risk populations.

·       Experience in post-secondary setting involving advising, recruitment, retention, or related student affairs area.

·       Experience working with Learning Management Systems, Student Information Systems, Degree Audit Management Systems, and CRMs.

·       Knowledge of Student Development Theory and its application to academic advising.

How to Apply:

Complete applications received by end of day, September 25, 2025, are ensured full consideration. Applications submitted after September 25 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Required application materials:

Cover letter (* See below)

Curriculum vitae or resume

Names and contact information for a minimum of three (3) professional references who can speak to your skills and abilities for the position.

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.  

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

Contact Information:

For questions regarding this position or recruitment, please contact:

Search Chair: Sara Anger

Email: angers@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Simon Brown

Email: brownsi@uwstout.edu

Guidelines to ensure consideration:    

• Applicants must complete all required fields and attach all required application materials.     

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.  

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.   

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. 

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. 

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.