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Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Inventory Control Supervisor

Job Summary:

The DoIT Inventory Control Supervisor oversees inventory operations to ensure accuracy, efficiency, and compliance across the organization. This 100% on-site role supervises staff responsible for inventory management, mail and package logistics, and internal distribution, while also managing the unit budget.

The supervisor plays a strategic role in maintaining operational consistency, resolving inventory discrepancies, and supporting capital equipment tracking. This position is vital to maintaining smooth and secure inventory and distribution processes within the organization. Key responsibilities include coordinating procurement and replenishment, inspecting and adding incoming items to inventory, maintaining inventory records, and ensuring proper handling and security of equipment. Additionally, they manage the building loading dock, fleet and forklift operations, and provide backup support to their logistics team as needed.

The ideal candidate for this position has excellent supervisory, organization, communication and problem resolution skills, and is adept at managing relationships amongst internal stakeholders.

Key Responsibilities:

• Supervise logistics staff, including hiring and performance management.
• Monitor inventory levels and coordinate replenishment orders using established procurement procedures.
• Inspect incoming items, maintain accurate records, and ensure proper notification and distribution.
• Oversee the building loading dock, mail and package receipt, delivery, and internal inventory movement.
• Generate inventory reports and maintain documentation of stock usage and variances.
• Collaborate with internal teams to manage capital equipment and ensure accurate product transfers.
• Manage fleet vehicles and forklift operations, including maintenance, permits, and compliance.
• Provide backup support to logistics operations as needed.

This position requires work be performed in-person, onsite, at a designated campus work location. This position is located at 1210 W. Dayton St., Madison WI 53706.  Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

The ideal candidates must be able to complete all physical requirements of the job with or without a reasonable accommodation:

• Ability to lift up to 75 pounds on a regular basis
• Ability to obtain and maintain forklift certification
• This position requires a valid driver's license, a motor vehicle record that meets UW Risk Management standards, and ability to drive State of Wisconsin owned vehicles.

The Division of Information Technology (DoIT) is an exciting and dynamic work environment grounded in organizational principles that include family and personal life/work balance; an inclusive, respectful, and supportive work environment; professional development opportunities; innovation; and alignment with the campus's teaching, learning, and research missions.  DoIT provides core IT infrastructure services to the university, develops and implements services for the university and in some cases, for the Universities of Wisconsin, plays a major role in managing the state-wide higher education network and regional networks.

Key Job Responsibilities:

• Manages the Division's Fleet vehicles, including procurement, scheduling maintenance, permits and reporting

• Inspects and inventories received items and processes notifications to appropriate entities

• Shelves inventory and maintains organization

• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

• Manages the building Loading Dock operations

• Tracks inventory levels and places replenishment orders following established vendor procurement procedures

• Monitors all procurement requests of facilities and ensures accuracy in all inbound inventory

• Generates inventory reports to account for available stock and usage

• Maintains records of all variances according to establish procedures and ensure accuracy of all product transfers from one facility to another

• Acts as backup for mail and package receipt and delivery, shipping and/or delivery of packages, and inventory movement within the organization

Department:

Division of Information Technology, User Services, Logistics

User Services delivers client-centered support to meet the academic, administrative, and research needs of the UW–Madison campus community. We offer a broad range of consultation and user support services through the Help Desk, InfoLabs, Product Management, and Departmental Support. Additionally, we provide and maintain enterprise Software as a Service (SaaS) applications that enhances collaboration and communication across campus.

The logistics team provides essential on-site material handling and tracking services for multiple DoIT departments and the Division Property Manager. Core responsibilities include inventory management and capital item tracking, loading dock receiving, product storage, order fulfillment, shipping and mail delivery, and fleet management.

Compensation:

Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $31.25/hr - $38/hr with a final rate based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/). 

Required Qualifications:

• Experience leading and managing staff, including hiring and performance management.
• Working knowledge of inventory control systems and audits, cycle counts, and variance tracking.
• Experience with loading dock management, mail/package handling, shipping/receiving, and internal inventory movement.
• Knowledge of postal/shipping regulations and inventory security protocols.
• Experience creating and publishing policies, training staff, and coordinating with internal teams and external vendors.  
• Demonstrated experience with spreadsheets, basic databases, ability to use reporting tools, email, and chat platforms

Preferred Qualifications:

• Experience managing fleet vehicles, forklift operations, and related compliance requirements.
• Familiarity with vendor procedures and replenishment workflows.
• Familiarity with Inventory Management ERPs such as Workday including ability to manage and track inventory within the ERP.
• Familiarity with operations process and workflow optimization methodologies to improve operational efficiency.
• Experience working in a University Environment

Education:

Associate's Degree Preferred Minimum

How to Apply:

Click on the "Apply” button to start the application process.

You will be prompted to upload the following documents:

-Resume
-Letter of Qualifications

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Please note that successful applicants must be authorized to work in the United States without need of employer sponsorship, on or before the effective date of appointment. University sponsorship is not available for this position.

This position has been identified as a position of trust with property access. The selected candidate will be required to pass an initial check to be eligible for employment and then every four years. 

Contact Information:

DoIT Human Resources, doit-hr@doit.wisc.edu, 608-263-1790

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.