Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Pre-Award SPGC Spec (Inst)

Job Summary:

The University of Wisconsin-Madison's Office of Research and Sponsored Programs (RSP) is responsible for administration of the extramural
research grants and contracts to the University of Wisconsin-Madison. RSP currently manages an open portfolio of over $4 Billion with annual
awards over $1 Billion.

A successful applicant will assist in the management of the University's sponsored projects by facilitating the operations and processes related to acceptance and set-up of extramural award grant and contracts. The acceptance and set-up of a research award is a high profile,
outward facing, linchpin process in the award lifecycle. This position will be responsible for communicating with several key stakeholders, including academic and department leadership, principal investigators (PIs), and local research administrative support. It will be the
responsibility of this position to assist these stakeholders in navigating this complicated process. This position is responsible for interpreting complex rules, policy and regulations and applying sound judgement to ensure each award is compliant with all applicable rules, policy and
regulations as it relates to the acceptance and set-up of grants and contracts. This position may also be called upon to train, advise and instruct University personnel on extramural support policies and procedure, as well as developing and maintain grantor agency relationships.

Primary responsibilities include:
• Review, process, and coordinate modifications that are in compliance with sponsor and institutional policies.
• Ensure timely and accurate updates to award records in RAMP, Workday, and other institutional systems.
• Communicate with departmental research administrators, principal investigators, and sponsors to confirm modification details and resolve issues.
• Coordinate with other RSP teams to ensure seamless transitions between award setup and post-award phases.
• Contribute to process improvement efforts as RSP integrates and streamlines setup and maintenance workflows.
• Perform normal award set-up duties.

Key Job Responsibilities:

• Develops and facilitates trainings for designated work units on extramural negotiation, contracting conditions, and associated policies and procedures (5%)

• Reviews, interprets, negotiates, and processes complex extramural award documents, proposals, and agreements according to established policies and procedures to adhere to timelines and meet unit objectives (70%)

• Establishes accounts in the financial accounting system (25%)

• Issues sub-awards and sub-contracts

Department:

Office of Vice Chancellor for Research (OVCR), Research and Sponsored Programs (RSP), Pre-Award, Award Acceptance and Set-Up Team

Compensation:

The starting salary for this position is $63,000 but is negotiable based on experience and qualifications.

This position will receive a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged retirement savings accounts, and participation in the Wisconsin Retirement System (WRS) pension fund.

Required Qualifications:

- Excellent oral and written communication skills.

- Ability to think critically, problem-solve, and have independent decision-making.
- Attention to detail.
- Proven customer service orientation and ability to work collaboratively among unique groups.
- Excellent organizational and time-management skills.
- Skilled in teaching others and adjusting to change.
- Experience interpreting policy and procedures and applying principles to a variety of situations.

Preferred Qualifications:

- Experience with sponsored project award management.

Education:

Bachelor's Degree Required, Degree in Business Administration or related field is desirable.

How to Apply:

To apply for this position, please click on the "I am a current employee" button or "I am not a current employee" button under Apply Now. You will be prompted to upload the following documents (required).
• Cover Letter
• Resume

Please note, there is only one attachment field and you are able to upload multiple documents in the attachment field.

Your resume and cover letter should include all relevant work experience as it relates to this position, where it was performed if applicable, and should specifically address your experience interpreting policy and procedures, providing customer service, and maintaining effective working relationships. Cover letters will be used as a writing sample and to determine the best qualified applicants.

A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position.

If positions/vacancies become available, this recruitment would be used to fill vacancies over the next 6 months.

Contact Information:

Kelly Marks, kelly.marks@wisc.edu

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.