Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title:

Administrative Assistant II

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

The Administrative Assistant II provides office support to the School of Mathematics, Computing, Physics and Astronomy within the College of Letters and Science. The Administrative Assistant reports to the school’s Assistant Dean and works with the school’s Administrative Specialist to ensure an effective and efficiently functioning office for the school.

The position requires a self‐motivated individual who can work with limited supervision. A high level of confidentiality, sound judgment, and strong interpersonal skills are required. The Administrative Assistant position is essential to the effective functioning of the school.

This is an 87.5% FTE position; it is full-time (40 hours per week) during the school year and part-time (20 hours per week) during the summer.

**Full position description is available upon request. **

Key Job Responsibilities:

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations

• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities

• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

Department:

The School of Mathematics, Computing, Physics and Astronomy is one of four schools within the College of Letters and Science. It houses three departments, Mathematical Sciences, Computing and New Media Technologies, and Physics and Astronomy. There are about 29 faculty and 18 instructional academic staff members who teach in these three departments and who have scholarly and service activities. The SMCPA is also home to the Blocher Planetarium, the Pejsa Observatory, the Center for Athletic Scheduling, and the Digital Forensics and Recovery Analysis Lab.

Compensation:

$18.50-19.23 per hour, based on qualifications and experience

Required Qualifications:

• Strong interpersonal communication skills in both written and oral forms
• Organizational and problem-solving skills, including the ability to handle multiple projects, direct office staff, set priorities, meet deadlines, and maintain high-level performance in a fast-paced environment
• Ability to work independently and gather necessary data with minimal guidance
• Extensive computer capabilities (word processing, spreadsheet, database)
• Service-oriented, customer-centric, or client-focused attitude

Preferred Qualifications:

• Understanding of the undergraduate student experience, which could be demonstrated by possessing a degree in higher education, by having student-facing university work experience, or related knowledge and experience
• Degree in a field related to Mathematics, Computing, Physics, or Astronomy
• Working knowledge of office procedures and University policies
• Demonstrated ability to acquire knowledge of system software (i.e. Workday, accesSPoint, Outlook, Zoom, digital measures, Qualtrics, design)
• Ability to work with diverse stakeholders in a professional manner. These stakeholders could include faculty, academic staff, students, administrative staff, donors, and parents.

How to Apply:

TO ENSURE CONSIDERATION: Complete applications received by 1/5/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

- Cover letter addressing qualifications and experience

- Resume

(Official Transcripts may be required of finalist)

After you submit your application, you are unable to edit it, so please be sure to include all application materials.

Contact Information:

Name: Dr. Cindy McCabe, Assistant Dean of the School of Mathematics, Computing, Physics and Astronomy

Email: cmccabe@uwsp.edu

Phone: 715-346-2085

If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:

Human Resources

Email: human.resources@uwsp.edu

Phone: 715-346-2606

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position

Employment will require a criminal background check. It will also require you to supply three (3) professional references/one (1) of which being a current or former supervisor. (Preference to supply five (5) professional references/two (2) of which being a current or former supervisors.) Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or hr@uwsp.edu.

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.