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Position Title:

Student Facilities Management Assistant (Summer)

Job Profile:

Student Help

Position Summary:

Student Facilities Management Assistant (Summer)

Department: Facilities Management
Schedule: 40 hours per week
Hours: Monday–Friday, 7:00 a.m. – 3:30 p.m.
Duration: Summer 2026

 

Position Summary

The Student Facilities Management Assistant provides administrative, operational, and environmental compliance support to the Facilities Management team. This position requires strong organizational skills, attention to detail, and the ability to manage multiple systems and priorities in a fast-paced office environment.

Essential Duties and Responsibilities

• Perform general clerical and reception duties, including answering phones, assisting walk-in customers, photocopying, and filing.

• Process work order requests received via phone and iServiceDesk; contact Facilities staff via radio for urgent service needs.

• Distribute work requests as needed.

• Update and close completed work orders in the WebTMA system, ensuring accurate coding and documentation.

• Provide data entry and maintain records within WebTMA.

• Utilize Excel to assist with documentation and recordkeeping; verify and match data with accuracy.

• Navigate multiple software applications efficiently.

• Collect stormwater samples and determine appropriate analysis methods; document collected data.

• Assist with preparation of the annual Stormwater WPDES permit report.

• Review stormwater inspection reports for accuracy and completeness.

• Maintain strong organizational practices and prioritize assignments effectively.

• Adapt to changing workloads and operational needs.

• Assist with special projects and additional functions as assigned.

Minimum Qualifications

• Must be a current student.

• Strong attention to detail and organizational skills.

• Ability to manage multiple tasks and systems simultaneously.

• Basic proficiency in Microsoft Excel.

• Must possess a valid driver’s license.

Key Job Responsibilities:

Legal Notices and Important Information

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program, university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.

Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination, an environment that fosters mutual respect, recognizes the dignity and worth of all people, and promotes to the fullest, equal employment opportunity through affirmative action.

In compliance with the Clery Act of 1998, the University of Wisconsin-Platteville Annual Security & Annual Fire Safety Report is available for review. Call the UW-Platteville Campus Police Office at 608.342.1584 for a paper copy of the annual report.

The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

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