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Position Title:

Outreach Program Coordinator - 1.0 FTE

Job Category:

Academic Staff

Employment Type:

Terminal (Fixed Term)

Job Profile:

Outreach Program Coordinator

Job Duties:

Outreach Program Coordinator – 1.0 FTE

We are hiring two Outreach Program Coordinators in the Educational Pathways and Outreach department. One position is a 1.0 FTE (40 hours per week) appointment and the other is a 0.8 FTE (32 hours per week) appointment. This posting is for the 1.0 FTE (40 hours per week) position. Please see the link for the alternate 0.8 FTE (32 hours per week) posting here. If you are interested in either FTE option, you are welcome to apply to both postings for consideration.

The Outreach Program Coordinator coordinates continuing education programming, youth programming, and other events. This academic staff position supports the planning, development, administration, and operational management of programming related to meeting the institutional goals of 1) being a 12-month active campus and 2) increasing the number of revenue-generating, non-degree bearing, faculty led initiatives and cross-college programs.  

This position will work with internal and external partners to organize the development and delivery of programs, such as conferences, continuing education course offerings, youth camps, and other events assigned to the Unit.  The coordinator assists with policy development and organizes resources to promote stable and productive relationships between the university and local community. In addition, the individual in this role provides logistical support to the Unit. This position reports to the Associate Director of Educational Pathways and works collaboratively with the Educational Pathways and Outreach (EPO) team members. This is an academic staff, annually renewable position. 

QUALIFICATIONS

Minimum / Required

• Bachelor’s degree.   
• Demonstrated organizational and time management skills to manage, track, and work on multiple complex tasks 
• Demonstrated professional oral, written, and interpersonal communication skills 

• Demonstrated service excellence mindset 

• Ability to meet time-sensitive deadlines 

• Ability to work independently, resolve problems and make decisions 

• Ability to utilize appropriate technology for the position (e.g., Artificial Intelligence, Microsoft Office Suite, etc.) 
• Ability to participate as an active team member  

Highly Desired/Preferred

•  Experience with implementing and coordinating logistics for programs and/or events  

• Possess strong analytical and troubleshooting skills 

• Experience with project management concepts and tools 
• Experience in continuing education, community outreach, youth programming, or partnership development 

RESPONSIBILITIES

1. Serve as the lead for registration services for all programs and events supported by the EPO unit:

• Set up registration for each program or event in collaboration with EPO Program Managers and/or leadership 
• Maintain participation and achievement of learner CEUs and distribute to awardees  

• Maintain enrollment reports for programs and events supported by the EPO Unit 
• Identifies opportunities for program improvements or new outreach program development.   

 2. Provide logistical support to the EPO Unit offerings and events:

• Evaluate, recommend, and secure program facilities or venues, participant materials, appropriate signage, and evaluation 

• Serve as the lead for program registration processes and systems 

• Research, recommend and make purchasing, catering, and work requests based on input from the program or event manager 

• Secure, organize, and provide direction for student and community volunteers 

• Assist program or event manager with set-up needs and day of event activities 

• Respond to presenter and participant needs 

• Design, implement, and summarize program evaluations 

• Compile program final report documents, in collaboration with program manager and financial specialist 

• Participates in program evaluation and process improvement 
• Generate and disseminate appropriate thank you letters (which may include evaluation summary distribution).  

3. Crosstrain with and serve as back-up to Marketing Specialist: 

• Order participant and presenter premium materials (i.e., bags, mugs, etc.), in collaboration with marketing specialist 

• Assist marketing specialist in entering changes for web page maintenance 
• Assist marketing specialist in email campaigns. 

4. Provide logistical support for event presenters and speakers and other duties as required:

• Collect information on session details, title, description, bio, photo 

• Provide handout materials from presenters to participants; Arrange for required audio visual equipment 
• Assist presenters with travel plans, as needed. 

DEPARTMENT INFORMATION

UW-Stout’s Educational Pathways and Outreach department is comprised of three areas: Continuing Education and Conferences, Educational Pathways, Stout Online, overseen by an executive director.

Continuing Education and Conferences supports the mission of the University of Wisconsin–Stout by providing adult learners with access to university education and resources for the enrichment of their lives, both personally and professionally. Their programs and services include conferences and workshops covering a variety of topical areas and program and event planning services.

Continuing Education is committed to meeting the outreach and lifelong educational needs of learners. Through the development and delivery of events and programs on campus, online and at designated off-campus locations, they connect the resources of the university with individual needs. 

Educational Pathways and Outreach is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

APPLICATION INSTRUCTIONS

Complete applications received by end of day, Friday March 27, 2026 are ensured full consideration.  Applications submitted after Friday March 27, 2026 may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.

Required application materials:

• Cover letter (* See below)
• Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.  

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Official transcripts required at time of hire.

For questions regarding this position or recruitment, please contact:

Search Chair: Amy Gullixson

Email: gullixsona@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Alicia Gilbertson

Email: gilbertsonal@uwstout.edu

ADDITIONAL INFORMATION

Competitive salary is commensurate with qualifications and experience.

This position is a 1.0 FTE (40 hours per week) appointment in the Educational Pathways and Outreach department. Typical work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday, with occasional evening or weekend hours as needed.

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

Key Job Responsibilities:

• Schedules day-to-day activities for program staff and student and community volunteers

• Directs the implementation of program policies and procedures

• Identifies opportunities for program improvement or new outreach program development

• Identifies, promotes, and maintains internal and external partnerships to promote the outreach program

• Schedules and secures logistics and resources in support of an outreach program

Guidelines to ensure consideration:    

• Applicants must complete all required fields and attach all required application materials.     

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.  

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.   

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. 

• Employee Benefits:  https://www.wisconsin.edu/ohrwd/benefits/

• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate’s completing a criminal background check and being cleared to work by the Human Resources Office.  Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates’ professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks. 

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.