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Position Title:

Engagement Coordinator

Job Category:

University Staff

Employment Type:

Regular

Job Profile:

Administrative Assistant II

Job Duties:

The Engagement Coordinator plays a vital role in advancing the mission and strategic priorities of the University of Wisconsin–Green Bay by strengthening student engagement, fostering inclusive community, and amplifying the visibility of academic programs within the College of Arts, Humanities, and Social Sciences (CAHSS). Under the general supervision of the Dean, this position implements engagement strategies that support student success, access, and belonging while promoting experiential learning and community connection across Northeast Wisconsin. The Engagement Coordinator collaborates closely with program leaders, centers, and university partners to plan and support events, oversee student employees, and elevate program stories through effective communications and social media—ensuring CAHSS initiatives are visible, vibrant, and aligned with UW‑Green Bay’s brand, mission, and values.

Guided by UW‑Green Bay’s core values—Advance Fearlessly, Empower Success, Provision Access, Build Community, Express Gratitude, and Together, We Rise—the Engagement Coordinator serves as a connector and advocate for academic programs. The role manages content for Good CAHSS Productions, represents CAHSS on university-wide engagement committees, coordinates logistics and administrative operations, and serves as a welcoming first point of contact for students, staff, and community partners. Through thoughtful coordination, clear communication, and collaborative partnerships, the Engagement Coordinator helps create a supportive, student-centered environment where programs thrive, engagement grows, and the shared work of transforming lives and communities moves forward.

Key Job Responsibilities:

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures.

• Schedules and coordinates logistics and secures resources for meetings, conferences, travel, and event tours, including scheduling, venue booking, catering, and technical requirements. Supports work unit operations and academic program initiatives, including Shop UW purchasing, invoice payment, and summer camp programming.

• Serves as a first point of contact for individuals and groups; provides basic organizational information related to academic programs and university services via phone, in person, and through other communication mediums; and routes more complex inquiries to the appropriate entities.

• Collects, analyzes, prepares, and distributes communication materials from established sources utilizing technology mediums, with a focus on highlighting academic programs, student opportunities, and program-level initiatives, in accordance with established policies and procedures.

• Managing content for Good CAHSS Productions. Represents CAHSS in university-wide committees on engagement. Develops and maintains partnerships with administrative offices and other university departments to support and implement engagement efforts within academic programs, including coordinating communications aligned with the university’s mission and values.

• Manages and coordinates social media content that supports and amplifies academic programs and centers, including overseeing student employees contributing to program-level content.

Department:

College of Arts, Humanities, and Social Sciences (CAHSS)

Compensation:

Minimum compensation of $18.18.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required Qualifications:

• Excellent written and verbal communication skills, with experience in managing social media and digital content

• H.S. Diploma

Preferred Qualifications:

• Experience working in higher education or a similar setting

• Familiarity with event planning software and digital marketing tools, including social media advertising platforms, video editing and production, community management, or leading a brand's social media initiatives

• Strong problem-solving skills and the ability to adapt to changing circumstances

• Proven ability to work collaboratively with diverse groups and individuals, including students, faculty, staff, and external partners

• Experience with hiring and supervising student employee(s)

Conditions of Appointment:

Position is a full-time University Staff appointment.  The work hours for this position will be 7:45 a.m. - 4:30 p.m., Monday through Friday on the Green Bay campus. This position is fully in-person, on campus.

A criminal conviction investigation will be conducted on the finalist(s).  In addition, if the final selected candidate has prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct will be completed. A six-month probationary period is required for this position. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

How to Apply:

Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions

• Resume

Application Deadline:

To ensure consideration, please submit application materials by Monday, April 27, 2026.

Contact Information:

If you have any questions, need accommodations, or submitted your application with missing materials, call or email:

Human Resources

Phone: (920) 465-2390

Email: jobs@uwgb.edu

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace.  The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.  

 

In addition, the successful candidate will have strong oral, written, interpersonal, and organizational skills, demonstrated integrity and strong leadership, and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity, promoting environmental sustainability, encouraging engaged citizenship, and serving as an intellectual, cultural, and economic resource. 

Benefit Details 

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions, this includes several health insurance options, with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental, vision, several life insurance options, AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS), where employer contributions begin immediately, and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation. 

 

In addition, eligible employees receive several types of paid leave benefits, which are prorated for employees working less than 100%. This includes 9 legal holidays, 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year, depending on years of service and employment type. 

For more details, please review the benefit quick guide linked below. 

• UW System Employee Benefits Brochure 

• Total Compensation Estimator 

 

Employee Misconduct 

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of employee misconduct, sexual violence or sexual harassment. When obtaining employment reference checks, these same misconduct, sexual violence or sexual harassment questions must also be asked. 

 

Confidentiality Statement  

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis.Stat. sec. 19.36(7).  

 

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area, see our Campus and Community section. For Campus Safety information see our University Police website and our Annual Security Report (for a paper copy please contact the Office of Human Resources at (920) 465-2390). This report includes statistics about reported crimes, as well as information about crime prevention and campus security policies and procedures. 

 

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.