Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Financial Specialist III

Job Summary:

Under the general direction of the Revenue Financial Manager, this position will assist with the invoicing function for the Wisconsin Union, a $50+ million annual operations comprised of more than 100 responsibility centers and over 5700 revenue and expense accounts. The WI Union receives revenue from a broad variety of business activities and systems, including a multitude of restaurants, markets and cafes, hotels and guestroom services, catering, large conference services and management, meeting rooms, retail stores, recreational centers, print shop, craft shop, movie theater, performing arts theater, art galleries, outdoor rentals, Hoofer (outdoor recreation programs), Wisconsin Union Directorate (student programming board), Wiscard (UW debit card), photo ID, membership, and organizational fund-raising sources.

Some of the main responsibilities for this position will include but not be limited to:

• Preparing all buildings that fall under UW Conference & Events for invoicing.

• Help to invoice both internal and external customers for various buildings under UW Conference & Events

• Process internal transfers in Workday for the invoicing for Union South Hotel

• Help to process internal transfers in Workday for Conference registrations

• Be the main point of contact for setting up new customer accounts in Workday

• In charge of processing and posting online credit card payments for UW Conference & Events

• Oversee the collection of outstanding invoices in Workday for all WI Union invoices

• Provide backup to other WI Union Revenue staff for Cash Sales in Workday

Finally, this position is expected to demonstrate professionalism by establishing and maintaining effective working relationships with supervisors, department managers, co-workers, student staff, campus partners and external customers.

Work Schedule and Location:

Monday Thru Friday 8 am to 4 pm

Some remote work allowed – Must be in office at least one day per week -this number could increase depending on business needs.

Memorial Union Accounting Office: 800 Langdon Street Rm 4187

Key Job Responsibilities:

• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations

• May train staff on financial processes and best practices

• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates

• Answers complex fiscal questions and provides information based on set materials and standards to various audiences

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit

• Reallocates expenses to appropriate funding strings

Department:

Wisconsin Union

Compensation:

The starting salary is $54,080 annually – but is negotiable based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS)pension fund. For a summary of benefits, please see.

https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf

Required Qualifications:

• 2 years of Accounting experience or Associates Degree in Accounting or Finance

• 2 years of invoicing experience

• Experience with Excel

Preferred Qualifications:

• Experience with EMS.

• Experience with Workday using: Cash Sales, ISD, Manual Journals and Customer Invoices.

• Experience working with multiple POS systems at one time: Transact Reporting, CloudPOS, AudienceView, Opera, ActiveNet, RecHub, EventsAIR, Shopify, Aloha, Payment Insider, SinglePoint, Cashnet or FreedomPay

• Experience with PCI Compliance for both in person and web sales.

• Experience working with multiple payment types.

• Knowledge of Collections process, policies and procedures.

Education:

Associate’s degree Preferred Minimum

How to Apply:

Click the "Apply" button to start the application process.

You will be prompted to upload the following documents:

-Resume

-Letter of Qualifications

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

Contact Information:

Kathleen Keller, kathleen.keller@wisc.edu, 608-262-9323

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.