GreatAmerica Financial Services is a highly successful entrepreneurial company providing equipment financing to businesses across the United States. Our exemplary customer service, our principle-centered business philosophy and our team-based operating approach are key to our success and growth.

We are Looking to Add a Key Member to our Operations Team!

We are seeking a highly skilled and motivated Executive Assistant to support our President and Senior Vice President of Operations. The ideal candidate will possess exceptional strategic planning, critical thinking, and complex problem-solving abilities. This role requires a proactive, detail-oriented individual who can manage multiple tasks and projects simultaneously while maintaining a high level of professionalism and confidentiality for the President and his direct reports.

As an Executive Administrative Assistant, you will:

• Executive Partnership:
  • Act as a strategic partner to President and Senior VP, fostering a trusted partnership through the handling of sensitive company and personal information with discretion and integrity
  • Serve as a liaison between the executive team and internal/external stakeholders, communicating effectively and ensuring clarity and professionalism in all interactions.
• High-level administrative support to the President and Senior VP, including managing schedules, coordinating/facilitating meetings, travel arrangements, email management, and handling correspondence. 
  • Meeting coordination may include scheduling, support material development (agendas, presentation development/editing) and follow-up action item tracking.

• Prioritization: Effectively differentiate between urgent and important tasks, aligning time and focus with executive priorities. Demonstrate the ability to adapt to changing priorities and manage multiple tasks simultaneously.

• Anticipatory Support: Proactively manage upcoming needs, identify gaps and initiate solutions before issues arise.
• Resourcefulness: Find solutions and workarounds when challenges arise.
• Special Projects: Take ownership of special projects or priorities as they arise, collaborating with internal stakeholders to ensure successful outcomes.
• Cross-functional Collaboration: Build strong internal partnerships and coordinate work efforts across teams and business units.
• Office Management: Oversee daily office operations, including managing supply inventory, coordinating with office vendors and GreatAmerica facilities/security team, assisting in organizing office events, and coordinating visitor activities.
   

To be successful in this role you will need:

• Bachelor’s degree in business administration or related field preferred.
• Minimum 5 years’ administrative assistant experience with preferred executive assistant experience
• Experience in the banking or financial service industry preferred.
• Strong strategic planning, critical thinking, and complex problem-solving skills.
• Excellent leadership and project management abilities.
• Highly organized, proactive, and capable of managing multiple tasks simultaneously.
• Demonstrated experience working in a collaborative, team environment.
• In-depth understanding of key business areas and sector-specific knowledge.
• Exceptional communication and interpersonal skills.  Attention to detail in writing, in meetings, and with stakeholders.
• Open to exploring innovative solutions and taking calculated risks to achieve organizational goals.
• Exhibits a proactive attitude towards personal and professional growth.
• Embraces challenges with a positive mindset and a commitment to continuous improvement.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe and other relevant software.

Sharing rewards is an integral part of our culture. We believe in the value of hard work and reward our employees beyond the paycheck. Our total rewards package is based on eligibility and includes:

Financial Benefits

• Competitive Compensation
• Monthly Bonuses for Eligible Employees
• 401(k) and Company Match
• Annual Profit Sharing
• Paid Time Off

Health, Wellbeing, and Family Planning Benefits

• Paid Vacation - starting at 80 hours annually for employees in their first year of service.
• Paid Sick Days - Ten (10) per year with a conversion option for unused time.
• Ten (10) Paid Holidays per year
• Gym Reimbursement
• Health Insurance
• Dental Insurance
• Vision Insurance
• Short-Term and Long Term Disability
• Company Paid Life Insurance
• Flexible Spending Accounts (FSA)
• Health Savings Accounts (HSA)
• Employee Assistance Program
• Parental Leave

Education and Career Planning Benefits

• Tuition Assistance
• Networking Opportunities
• Leadership Development Opportunities

Perks

• Paid Parking
• Service Awards
• Hybrid work arrangements
• Business casual environment
• A strong organizational culture focused on our greatest asset: you!

If your experience aligns closely, please apply. We value diverse backgrounds and adding new perspectives. We encourage you to apply if you can make a strong impact in this role at www.greatamerica.com/careers.

Please note, applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.