Position Title:

Manager of Procurement & Contracts

Job Code:

Job Code: MGRPRC

Pay Range:

$8,944.00 - $13,416.00

Job Description:

Summary

A responsible position with the Finance Division in charge of managing, supervising and directing all C-TRAN procurement and contracting activities including but not limited to, maintenance and enforcement of C-TRAN’s Procurement Policy and Procedures, enforcement of local, state and federal regulations, and management of C-TRAN’s Disadvantaged Business Enterprise (DBE) Program.

Scope of Responsibility

The incumbent will perform frequent new and varied work situations with a high degree of complexity and will be responsible for the practices and procedures that govern the work of procurement and contract administration. Contacts frequently contain confidential/sensitive information necessitating discretion at all times.

The incumbent will stay informed of trends, developments, laws, regulations and best practices related to procurement and contracting functions and activities to provide high-level support to management in these areas.

Work is performed independently with minimal supervision from the Director of Finance and considerable judgment is expected to be exercised in the execution of duties. Actions have a significant impact on benefits or costs in time, money, or public/employee relations. Errors can lead to bid protests, grant sanctions, audit findings, and adverse public information.

Essential Functions

The following summarizes the essential or key responsibilities/attributes of the position the incumbent will be required to perform with or without reasonable accommodation:

• Oversee and enforce procurement and contracting policies, procedures and goals through the management of agency’s procurement program.
• Provide direct supervision and management over assigned staff. Organize and assign work activities and projects, manage programs, monitor workflow, and review and evaluate work products, methods, and procedures. Assist with complex or unusual problems and participate in strategic planning.
• Responsible for ensuring the quality and compliance of solicitations and award processes for the purchase of equipment, services, parts, materials, and other supplies at an economical price, balanced by demand and lead time considerations.
• Evaluate and recommend changes to procurement programs and processes to improve cost, quality, customer responsiveness, and inclusion. This would include making recommendations for revisions to the agency procurement policy and procedures to comply with federal and state laws and regulations, and/or to support process improvements and industry best practices.
• Develop and oversee contracts and procurement training for agency employees who conduct a procurement or administer a public contract to improve procurement knowledge among C-TRAN staff and increase procurement contracting compliance.
• Responsible for the continued professional development of assigned staff.
• Develop and implement procurement information sessions for suppliers and other outreach activities to increase supplier participation in solicitations.
• Ensures agency compliance with all federal and state regulations and reporting requirements in relation to all procurements and third-party contracts.
• Serves as Disadvantaged Business Enterprise (DBE) liaison between the public and the agency. Responsible for the agency DBE Program ensuring compliance with federal and state regulations and assisting in the cultivation of a robust outreach program.
• Responsible for system administration, analysis, and reporting related to procurement and contracting data and relevant software.

Other Functions

• Performs other duties as required.

Knowledge, Skills, and Abilities

Knowledge of

• Washington and Federal Transit Administration regulations, public procurement policies, and best practices for acquiring a wide variety of goods and services, including professional services and public works.

• Full purchasing cycle and how it affects other parts such as accounts payable.

• Federal and state regulations, industry procurement best practices, and agency policy and procedures specific to each type of procurement.

• Comprehensive, practical knowledge of public purchasing methods and procedures, regulatory requirements, DBE requirements, and specification and contract writing techniques related to materials management procedures required.

• General understanding of agency needs for each procurement and ability to comprehend information provided by various vendors.

• Understanding of financial concepts related to costing and the ability to evaluate pricing.

Skill in

• Requires good customer service skills.

• Excellent verbal and written communication skills required.

• Conflict management and problem-solving skills as part of the evaluation and negotiation processes.

• Proficiency in Microsoft Word required. Intermediate level skills in Microsoft Excel desired.

• Must be able to work with numbers accurately and understand verbal instructions.

• Must be able to critically evaluate specifications and scopes of work in order to improve their overall quality and to help ensure that the agency is able to procure what it needs.

• Strong leadership, attention to detail, and trustworthiness required.

Ability to

• Use tact, discretion, and courtesy in interdepartmental, Board of Directors, and public contacts.

• Instill and present a positive image of C‑TRAN to internal and external customers.

• Provide advice to others on specific problems or general policies. Contracts require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

• Work under pressure situations and deadlines.

Education and Experience

Bachelor’s Degree in Purchasing, Business Administration, or a related field and five (5) to seven (7) years purchasing experience that demonstrates complete competency and knowledge of the principles and practices of purchasing.

Public sector and transit experience preferred. Position related certification and/or additional experience preferred.

Any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Additional Requirements

• Regular, dependable attendance required.

• A valid driver’s license from state of residence and a good driving record are preferred.

• Must be able to comply with C-TRAN’s nonsmoking policy and work in a nonsmoking work environment.

• Must maintain a physical condition, which, either with or without accommodation, allows completion of all essential duties.

• Must promote and model safety within the department and agencywide through reporting and addressing safety issues, supporting safety campaigns, maintaining a safe work area, assisting in safety training documentation, and certification record keeping.

Immigration Reform and Control Act of 1986.

If selected for the position, documentation that you are a United States citizen, or an alien lawfully authorized to work in the United States will be required to establish your identity and work authorization in accordance with the employer’s obligation under the Immigration Reform and Control Act of 1986.

Criminal Background Investigation.

If selected for this position, employment will be conditional, pending completion of a criminal background investigation.

Public Disclosure Policy No. 510

All employees are required to retain public records, in accordance with C-TRAN’s Public Disclosure Policy No. 510. A public record is defined in RCW 42.56.010(3) as any writing that is prepared, owned, used, or retained by any state or local government agency, and which contains information that relates to the conduct of government, or the performance of any governmental or proprietary function. The term “writing” is broadly defined in the Public Records Act, to include not only traditional written records, but also photos, maps, videos, voicemails, webpage and social media content, emails, text messages and tweets (RCW 42.56.010(4)).

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The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive list of work requirements. Individuals may perform other assigned duties, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Our EEO Policy

CTRAN is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.