About the Position

The Accounting Specialist assists with the day-to-day functions of the Finance Department, with a focus on accounts payable.

This is a remote Corporate position.

Salary Range

$24.50/hour. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.

Qualifications

• AA in Accounting or related field

• 2-4 years A/P and A/R work experience

• 1-2 years’ non-profit, research, or healthcare experience desired

• Demonstrate competence in oral and written communication

• Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor

• Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner

• Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software

• 10-key by touch

Management Responsibilities 

• Promote confidentiality of financial and other data at all times

• Review all A/P and A/R General Ledger coding for correctness and reasonableness

• Resolve all coding discrepancies prior to processing A/P and A/R transactions

• Accounts Payable invoice and credit memo processing

• Process cash disbursements and EFT payments weekly

• Process weekly A/P vendor payments

• File weekly A/P and A/R documentation

• Maintain all documentation files relating to A/P and A/R functions

• Maintain A/P vendor files in alphabetical and chronological order

• Maintain vendor and customer accounts in accounting software

• Reconcile vendor account balances to vendor statements monthly

• Verify and correct vendor and customer balance and billing errors

• Work with customers and vendors to answer inquiries

• Prepare Accounts Receivable statements

• Prepare customer invoices

• Process Accounts Receivable Cash Receipts entry

• Process EFT and ACH deposits

• Process annual 1099’s

• Ensure Finance internal controls are adhered to

• Assist with providing documentation for annual audits

• Work with Finance Manager to ensure project coding

• Prepare reports and schedules

Responsibilities

• Develop, plan, administer and monitor all procurement activities including the management of all functions in the Procurement Services Department 

• Provide professional support and advice to departments involved with procuring services, consultants, equipment, supplies, capital purchases, and any other applicable activities 

• Provide leadership and guidance to ensure compliance with all applicable federal, state, local, purchasing policies and procedures. Stay current with all laws and regulations that affect the purchasing function

• Develop and maintain a high-performance culture in the function, resulting in continued success meeting functional KPIs and improved levels of customer service to internal and external customers

• Collaborate with program management teams to ensure accurate forecasting and planning

• Liaise cross-departmentally in other areas such as Business Development, Program Management, and Finance personnel to ensure alignment of activities and objectives

• Identify and implement process improvements to increase efficiency and accuracy

• Serve as the procurement software product administrator for the organization 

• Manage the activities of the procurement function by developing and implementing internal procurement procedures and policies 

• Manage the encumbrance process to include posting encumbrances and ensure aged encumbrances are appropriate

• Oversee all bids and requests for proposals and quotes