Job Description

• Summary

  The Administrative Floater is a casual, as-needed position. The role covers long-term assignments, vacations, or special projects. This position provides administrative support as the primary contact in various offices and departments across campus. Position supports department leaders by providing smooth office or project management, requiring professionalism, confidentiality, flexibility, and the ability to work independently.

  JOB DUTIES/RESPONSIBILITIES:   

• Administrative

  Provides administrative and secretarial support, which may include typing correspondence, letters, speeches, presentations, and other relevant mediums.  Schedules appointments and maintains calendars, makes travel arrangements, screens and handles telephone and email communications, greets and directs visitors, and deals with administrative inquiries as appropriate.  Updates data in appropriate systems and may update department website.  Prepares various charts and reports.

  Functions/Events

  Plans, schedules, and coordinates logistics for social/business functions (breakfasts, luncheons, dinners), which may include reservations, catering and accommodations for overnight guests.

  Budgets/Expenses

  Monitors and reconciles credit card statements and budgets; submits invoices and reimbursement requests for payment internally and externally. 

  Miscellaneous

  Orders supplies for the office, maintains office files, and requests service for office equipment.  Keeps current on the latest campus procedures and technologies through meetings and training sessions offered by the University.  Assists with special projects as assigned.

  SUPERVISION EXERCISED: Does not provide supervision to other individuals.

  WORKING CONDITIONS/PHYSICAL EFFORT:   Office environment; some outside work may be required

  QUALIFICATIONS:

  Knowledge, skills & ability: 

  • Ability to work independently, multi-task and meet deadlines using discretion in confidential matters.
  • Strong interpersonal and communication skills and the ability to work effectively with a diverse range of individuals.
  • Proficient use of Microsoft word, Outlook, Excel, Publisher, and PowerPoint.
  • Knowledge of supplies, equipment, and/or services ordering and inventory control.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to gather data, compile information, and prepare reports.
  • Records maintenance skills.
  • Ability to maintain calendars and schedule appointments.
  • Database management skills.
  • Ability to analyze and solve problems.
  • Ability to make administrative/procedural decisions and judgments.
  • Organizing and coordinating skills.
  • Ability to record and transcribe meeting minutes.
  • Receptionist skills

  Education & experience:

  • High school diploma or GED required and some college preferred.
  • 3-5 years of administrative support experience in an office setting.

  Schedule Varies. Less than 15 hours per week.

  Salary may vary based on position, experience, project, and required skills. Minimum rate $15.00