Classification

Regular

Minimum Pay

$60,070.00

Compensation will be commensurate with the level of the position, education, and experience.

JOB DESCRIPTION SUMMARY

The Procure-to-Pay Manager leads end-to-end purchasing and payment operations. This position ensures purchasing, invoicing, and payments are delivered seamlessly through efficiency, transparency, and in partnership with managers throughout the College. The Manager oversees a team and manages approximately $2 million in weekly payment activity across more than 2,000 non-employee suppliers. The position requires a hands-on approach in daily operations to process management, internal controls and customer service.

The successful candidate strengthens accountability, modernizes procurement and payment practices, improves compliance, and ensures timely, accurate results while building a culture that values data-driven decision making and service excellence.

ESSENTIAL POSITION FUNCTIONS:

Oversees payment operations & internal controls for the full invoice-to-payment process.

• Ensures continuity of Accounts Payable operations by overseeing and executing key disbursement functions such as supplier and student payments, spend authorizations and expense reports.
• Collaborates with department staff to design, create and maintain comprehensive P-Card analytics and reporting processes; daily and monthly transaction monitoring tools, annual spending summaries for cardholders and supervisors, and preparation of executive-level reports highlighting key spending trends by user, category, and month.
• Maintains strong internal controls ensuring payments are accurate, properly authorized, and supported by receipt documentation.

• Ensures compliance with college and board policies, state regulations, and federal (Uniform Guidance) requirements.
• Oversees disbursement methods including ACH, check, and virtual card; manages positive pay, voids, and stop-payment processes in coordination with Financial Accounting.
• Monitors supplier master activity to prevent duplicate or unauthorized records and ensure secure payment setup.
• Serves as primary liaison for auditors, providing requested documentation and ensuring prompt resolution of findings.

Ensures positive supplier and campus experience through timely responses, clear communication and consistent service standards.

• Oversees supplier onboarding and maintenance, ensuring compliance with tax, W-9/W-8, and risk requirements.
• Provides training and user support for employees and leads campus information sessions.

Interprets and implements policies, compliance and risk management.  

• Aligns policies with ERP configuration and approval workflows.
• Maintains consistent compliance standards across all payment activity with the collaboration efforts of Procurement, Grants Accounting, and Financial Accounting
• Leads periodic reviews of payments and transactions to ensure.

Leads all procure-to-pay operations to include requisitioning, supplier onboarding, purchasing, invoice processing and disbursement.

• Creates a service-forward culture.
• Partners with senior Finance leadership to set priorities for automation, process improvement, and compliance initiatives.

Manages performance analytics and continuous improvement.

• Develops, monitors, and reports on key performance indicators (KPIs).
• Tracks KPIs to evaluate procurement card program effectiveness, such as policy compliance rates, spend concentration by supplier, transaction volume per user, and rebate optimization opportunities.
• Recommends process or policy enhancements based on data insights.
• Designs dashboards and trend analyses in the ERP and budgeting module.

Attends work activities or programs as scheduled or assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient computer skills with the ability to learn new software.
• Proficient with Microsoft Office Suite and other college supported systems.
• Strong analytical, technical and problem-solving skills.
• Demonstrated experience and skills managing payment operations within the ERP system.
• Implementing automation or workflow enhancement skills.
• Demonstrated ability to communicate and collaborate effectively with individuals at all levels in the organization as well as external to the organization.
• Ability to manage multiple concurrent projects within established deadlines.
• Proven ability to maintain strong internal controls, documentation standards, and audit readiness with an understanding of generally accepted accounting principles and their application to higher-education.
• Ability to obtain the Procure-to-Pay or Financials certification.
• Demonstrated ability to work collaboratively in cross functional teams.
• Ability to motivate and develop staff.
• Ability to work well with minimal supervision in a team-orientated environment.
• Ability to demonstrate cooperation and professionalism while maintaining patience and understanding in stressful situations.
• Ability to effectively work and interact with various cultures and ethnicities.

MINIMUM QUALIFICATIONS FOR EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Business, Accounting, Finance, or related field.
• Five (5) years of progressively responsible experience in procurement, accounts payable, or procure-to-pay operations. 
• Two (2) years of supervisory experience.
• Equivalent combination of education and/or work experience considered.
• Experience in higher education, government, or other complex public-sector environments highly desired.
• Familiarity with grants, Uniform Guidance, and state procurement regulations.
• Workday experience is highly preferred.
• Ability to travel between campuses for meetings or position responsibilities.
• Must pass a background check.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Metropolitan Community College recognizes that an individual with a disability may require an accommodation to enable the candidate to successfully perform a job function. Consideration will be given to reasonable accommodations.