Job Posting:

JR101365 Administrative Assistant II, Contingent II contractual (Open)

Department:

UBalt CELTT, PM

Position Type:

Non-Regular Fixed Term (Fixed Term)

Open Date:

09-24-2025

Close Date:

$22.41 - $23 per hour

Job Description:

The Administrative Assistant II provides administrative, communication, and operational support to both the Center for Excellence in Learning, Teaching, and Technology (CELTT) and the Center for AI Learning and Community-Engaged Innovation (CAILI) at The University of Baltimore. This position has responsibilities that span faculty development, AI initiatives, digital content management, event coordination, and internal communication. This position plays a vital role in promoting seamless coordination, ensuring a strong digital presence, and supporting the operational success of both centers. This position includes hybrid work opportunities.

Responsibilities:

*Dual-Center Administrative Coordination: Serve as the primary administrative liaison for both CELTT and CAILI. Manage inquiries, scheduling, digital files, and communications. Maintain calendars, organize virtual and in-person meetings, and handle email correspondence with internal and external stakeholders.

*Event Planning and Coordination Event and Program Support: Coordinate logistics for CELTT’s professional development offerings and CAILI’s AI and community events. Plan and support virtual and in-person events, including managing registrations, participant communications, technical coordination, and occasional on-site assistance. Ensure all logistical elements are properly arranged for successful program delivery.

*Digital Presence and Content Management: Update and maintain each center’s website and social media channels. Assist in creating promotional materials, newsletters, and program communications that increase visibility and stakeholder engagement.

*Data Organization and Special Projects: Organize and track program participation, assist with data collection, and support reporting for assessment purposes. Maintain organized systems for documenting program outcomes and participant information. Perform other duties as assigned by the Director to support the center's strategic goals and initiatives.

Minimum Qualifications:

• Education: High School Diploma

• Experience: Three (3) years’ experience providing administrative support with demonstrated proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools. Strong organizational and multitasking skills are essential, along with excellent written and verbal communication abilities and experience managing schedules, coordinating events, and handling administrative tasks in an independent work environment.

• The ideal candidate will possess knowledge of Microsoft Office Suite, Google Workspace, virtual collaboration tools, website content management systems, social media platforms, and AI tools relevant to administrative and educational settings. They should demonstrate strong organizational and multitasking skills, excellent written and verbal communication abilities, and proficiency in creating promotional materials and managing digital content. The candidate must be skilled in coordinating logistics for meetings and events, effectively using AI tools to enhance productivity and streamline workflows. Additionally, they should be able to work independently, adapt to changing priorities, maintain accurate records, handle confidential information responsibly, and collaborate effectively with faculty, students, and external partners.

• Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
   

Preferred Qualifications:

• Education: Associate’s Degree in Business, Communications or Related Field

Additional Job Information:

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/ADA Compliant Employer & Title IX Institution.