Administrative Assistant, Thayer School of Education

Wingate Main Campus

Wingate University serves more than 3,400 students on two campuses. Wingate is an equal employment opportunity employer.  Wingate’s main campus is located on 500+ acres of beautiful landscape and is only 25 minutes from the Charlotte metropolitan area. Learn more at University in Charlotte, NC | Quick Facts About Wingate.

Position Summary: The Administrative Assistant for the Thayer School of Education supports all departments of the school including department chairs and director, faculty and staff, and students. Overall responsibility includes ensuring efficient and effective office operations and providing excellent customer service.

Essential Duties and Responsibilities

• Maintain regular office hours in accordance with University policy.

• Assist program leadership as needed with projects and overall running of the departments.

• Maintain stock and order supplies for the school.

• Maintain billing/invoices, expense reimbursements, and reporting.

• Assist programs/committees in organizing events to include planning, reservations, invitations, caterings, and on-site availability during the event, when applicable.

• Assist with necessary HR/onboarding steps, documents, and orientation schedules for faculty and staff.

• Lead and guide the work of student employees. 

• Perform other duties as assigned by leadership (e.g., assist with recruitment, admission, and enrollment of students; maintain spreadsheets in the database; assist with managing the website; create marketing and program materials; assist with completing federal and state accountability reports, etc.)

Qualifications and Experience

• Associate’s Degree, preferable in a field related to administrative or academic administration, but will consider documented equivalent work experience.

• 2 – 3 years of administrative experience in higher education preferred.

• Working knowledge of MS Office Suite and Google Workspace.

• Strong organizational planning skills, excellent verbal and written communication skills, and ability to maintain confidentiality required. 

• Other required attributes: time management, ability to prioritize, ability to multitask, detail-oriented, resilient, flexible, and the ability to work with multiple ages and personalities.

To apply, submit the following: Upload a current curriculum vitae (resume section of posting). In the Certification section, please attach a letter of application with documented professional experience and reasons for interest in the position, names and full contact information, including email addresses for three professional references.

In compliance with applicable law and University policies, Wingate University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.  ​ At this time, we are currently seeking candidates with legal authorization to work in the U.S.