Accounts Payable Specialist 

Essential Functions 

• Sorting the daily accounts payable mail and forwarding to the appropriate person/department for approval 

• Assigning the proper GL account code to invoices 

• Inputting invoice data into the accounting system (CDK) 

• Reviewing discrepancies in data received, requesting clarification or advising supervisor of issues related to data.  

• Performing data verification routines in accordance with company procedures 

• Assisting with the check run preparation 3 times a month 

• Assisting with reconciling the monthly vendor statements 

• Communicating with employees and vendors regarding payments and transaction 

• Request W9 and COI on new vendors 

• Assist with the inventory receiving process, including the following:  

• Responsible for transportation billing and PO accuracy and entry 

• Verifying PO accuracy 

• Recording the cost for each unit into the accounts payables system 

• Scanning invoice into the accounts payable system 

• This position requires processing a heavy volume of transactions 

• Attention to detail and accuracy are essential in this position 

Competencies 

Competencies include the following:  

Thoroughness and Attentive to Details. 

Keyboard/Typing Skills. 

Time Management. 

Communication Proficiency. 

Supervisory Responsibility 
This position has no supervisory responsibilities. 

Work Environment 
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines. 

Physical Demands 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

This is largely a sedentary role.  While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus 

Position Type/Expected Hours of Work 
Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 7:30 a.m. to 4:00 p.m.  Overtime as needed based on workload and agreed upon with manager. 

Travel 
No travel is expected for this position. 

Qualifications & Experience

• Minimum of 2 years of Accounts Payable experience required

• Experience in construction or dealership industry preferred

• Familiarity with CDK or similar accounting software a plus

• Proficient with Microsoft Office (Excel, Word, Outlook)

• Strong data entry skills and attention to detail

• Ability to prioritize and manage time effectively

• Excellent verbal and written communication skills

Other Duties 
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Benefits: 

• Health, Dental, Vision, Life & Disability Policies 

• Employee Discounts 

• 401K Plan with Company Match 

• Flexible Spending Account 

• Paid Holidays & Vacation 

• Training & Advancement Opportunities 

Pre-Employment drug screens & proof of employment eligibility (E-Verify) are required for any position offered.