Job Description Summary

Organization's Summary Statement:

Primary point of contact for all ICA (Intercollegiate Athletics) customer inquiries and to review and refine requested services’ descriptions and user information; direct/coordinate the flow of work between mechanics, management, and support agencies; reconcile all work request data to include labor, material, inspections, and close-out specifics. Track work orders and prepare reports to manage efficiency and effectiveness of work crews. Ensure billing practices are accurate and timely. Track, project, and report on maintenance and event budgets regularly. Serve as the unit’s liaison for payroll, track delegated procurements, vendor billing and contract oversight.

Physical Demands:

Must be capable of working in a sensitive environment around students, faculty, staff, and coaches. Must be able to interact well with people and motivate a diverse workforce. Must be capable of carrying light loads (15 lbs. or less) for short distances. Must be able to negotiate travel up and down stairs throughout the day. Will be required to work during evenings and weekend events. Telework Eligibility: This position is not eligible for telework. Duties must be performed on-site.

Licenses/ Certifications:

N/A

Preferences:

-Five (4) years of experience in business management.
-One (1) year of experience supervising staff.
-Experience in facilities operations or trades environment.
-Experience preparing financial reporting.
-Experience using Facilities Management systems such as Kronos, TAS, PMIS, Facilities Management System (FMS), KFS, Workday, or AssetWorks.

Minimum Qualifications

Education: Bachelor’s degree from an accredited college or university. Experience: Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience. Other: Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education. Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances. Skill in oral and written communication. Skill in the use of Microsoft Office products. Ability to multi-task and prioritize assignments. Ability to interpret and apply policies, procedures, regulations, and laws.

Additional Job Details

Job Risks

Not Applicable to This Position

Financial Disclosure Required

Department

VPA-FM-O&M-ICA Facilities

Worker Sub-Type

Staff Regular

Salary Range

$69,405 - $83,286

EEO Statement