Job Title

Associate Registrar and Director of Transfer Initiatives

Department

Registrar Office

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$75,000

Position Salary Maximum

$90,000

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-05-04

Job Description Summary

Working in conjunction with the Office of the Provost and the Office of Admission, this position directs university transfer initiatives across all campuses, including Miami Online, by establishing and maintaining: transfer pathways and articulation agreements with external partners, credit for prior learning assessment structures, and Ohio Department of Education (ODHE) regulation alignment regarding external credit (like OT36, TAG, CTAG, etc.). As part of a cross-functional leadership group, this role will help advance the university’s mission of increasing access, academic mobility, and student success for transfer, adult, and nontraditional students. This role requires a high degree of professional presence and the ability to communicate with confidence and clarity when engaging with senior-level administrators and executive leadership, both internally and across external partner institutions. To accomplish this, the individual in this position will need to collaborate both internally and externally. Within the university they will work across academic and administrative units, including: the Bursar’s Office; Student Financial Aid; EMSS Research and Analytics; and divisional academic advising offices. Externally, they will work with peers at other institutions of higher education on program pathways, serve as a representative in state and national networks focused on transfer policy and innovation, and help coordinate regional transfer summits.

Job Description

Essential Duties and Responsibilities:

Transfer Initiative Leadership

• Represent that Office of the University Registrar in transfer credit related university strategic planning and events.
• Chair the Miami Transfer Collaborative, meeting monthly with admission, enrollment management, academic affairs, academic advising, and student success offices
• Serve on the OATN (Ohio Articulation and Transfer Network) Oversight Board, representing the university in regional transfer summits.
• Serve as a university representative in key state and regional forums, including National Institute for the Study of Transfer Students (NISTS), Ohio Transfer Council (OTC), and Strategic Ohio Council for Higher Education (SOCHE).
• Monitor policy developments and communicate implications for institutional strategy and operations.

• Serve on the Office of the University Registrar leadership team, the EMSS extended leadership team, and various divisional and institutional committees; represent Miami University at conferences and on select committees nationally. 

Articulation, Compliance and Partnerships

• In tandem with the Associate Director of Curriculum, Accreditation, and State Alignment, serves as one of the institutional administrators for the Course Equivalency Management System (CEMS), uploading syllabi/assessments, and tracking “pending” or “rejected” proposals for resubmission.​
• Working with the transfer admission team, manage the guided transfer pathways and domestic articulation agreements with partner institutions to facilitate the smooth transfer of credits.

• Collaborate with academic departments and academic advising stakeholders to ensure curriculum alignment, transfer compatibility, and supporting students with understanding and navigating transfer options.

• Regularly review and recommend updates to transfer credit and credit for prior learning policies and procedures to reflect evolving standards and best practices.
• Develop and deliver resources, workshops, and communication tools that assist students and internal stakeholders with the transfer process.

Prior Learning Assessment (PLA) Coordination

• Develop, implement, and manage processes related to CPL and PLA, including portfolio assessments, challenge exams, and credit evaluation of military or work-based learning.
• Ensure consistency in policies and practices and maintain compliance with institutional and accreditation standards.
• Coordinate with faculty, registrar staff, and external evaluators to assess and award credit for demonstrated learning.
• Establish and chair a cross-functional CPL/PLA advisory committee to guide implementation and advocacy.
• Create and maintain a comprehensive CPL Manual and website that serves as a centralized resource.
• Stay informed of national best practices (e.g., CAEL standards) and integrate innovations that promote academic and career alignment.

Data Reporting and Strategic Analysis

• Working with the Office of Admission, EMSS Research and Analytics, and the Provost’s Office this position will:
  • Collect, analyze, and report data on transfer student outcomes, articulation effectiveness, and CPL utilization.
  • Use insights to recommend improvements and inform strategic planning for transfer and adult student success.
  • Prepare and present reports to institutional leaders and external stakeholders, highlighting key performance indicators and trends.

Minimum Qualifications:

• Bachelor’s Degree and a minimum of 7 years of experience in a progressively responsible role.
• Experience working in higher education, business, operations, or related fields.  
• Experience working with transfer students and/or transfer credit evaluation/policies.
• Experience working with various databases and office applications including Microsoft Office and/or Google Workspace. 
• Strong problem-solving and communication (written and oral) skills.

Preferred Qualifications:

• Master’s degree with 3 years of experience. 
• Full-time academic advising experience.
• Higher education administration, with a focus on transfer students, credit evaluation and articulation, or prior learning assessment.
• Familiarity with state and national transfer initiatives, especially ODHE and OATN frameworks.
• Administrative experience with developing new initiatives and strong leadership and project management skills with experience facilitating cross-functional collaboration.

Additional Position Information (if applicable)

Required Application Documents

resume and cover letter

Special Instructions (if applicable)

none

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.