About Copart:

Copart is a global leader in online vehicle auctions and automotive remarketing services, operating across multiple countries and serving thousands of Members worldwide. Our success is driven by operational excellence, an entrepreneurial mindset, and a strong commitment to integrity, ownership, innovation, and results.

Position Summary:

We are seeking a highly experienced and proactive Executive Assistant to provide high-level support to COO and CMO roles. This role goes beyond traditional administrative support - it is a strategic partner position that enables leadership to focus on high-impact priorities by managing complex operations, communications, and cross-functional coordination.

The ideal candidate thrives in a fast-paced, high-visibility environment, demonstrates sound judgment, and operates with a high degree of autonomy, discretion, and professionalism.

Key Responsibilities:

Executive Support & Prioritization

• Manage complex executive calendars, balancing internal meetings, board-related activities, and external engagements
• Anticipate scheduling conflicts and proactively prioritize based on business needs

• Prepare briefings, agendas, and pre-read materials to ensure executives are well-prepared

Communications & Stakeholder Management

• Serve as a key point of contact for internal and external stakeholders, including senior leaders and partners
• Draft, review, and manage communications on behalf of executives
• Maintain strict confidentiality across all sensitive business matters

Meeting, Travel & Event Coordination

• Coordinate domestic and international travel, including multi-destination itineraries
• Organize high-level meetings (Board meetings, leadership offsites, investor events)
• Ensure effective meeting preparation, execution, and follow-up

Operational & Business Support

• Track priorities, action items, and deadlines across multiple functions
• Identify opportunities to improve workflows and increase operational efficiency
• Partner cross-functionally with HR, Finance, Legal, and other departments

Strategic & Organizational Support

• Support leadership team rhythms, including planning cycles and performance management timelines
• Assist with organizational structure updates, headcount tracking, and documentation
• Facilitate leadership meetings, ensuring alignment on priorities and accountability

Qualifications