Where compassion meets innovation and technology and our employees are family.

General Purpose of Job:

Provide secretarial/coordinator support for the Department of Medical Education.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; employees will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.

• Maintains utmost level of confidentiality at all times.
• Adheres to hospital policies and procedures.
• Demonstrates business practices and personal actions that are ethical and adheres to corporate compliance and integrity guidelines.
• Performs daily office functions - phones, e-mail, typing, transcribing, photocopying, filing, faxing, sorting and distribution of mail.
• Acts as liaison to initiate and facilitate the process of obtaining faculty appointments for members of the Driscoll medical staff (Texas A&M Health Science Center, UNTHSC, and UTMB).
• Responsible for all Residency Program, Medical Education, IRB and Library contracts, including Affiliation Agreements and Program Letters of Agreement required for resident outside electives.
• Responsible for coordinating Resident Graduation, Annual Research Night and Annual Quality Improvement Symposium and assisting with coordination of  Workshops, , Resident Recruitment, and other residency events.
• Collects and checks accuracy of monthly faculty Medical Education Service Agreement and Teaching Attending time sheets and maintains spreadsheet summary of hours paid and carryover hours and routes for approval.
• Primary point of contact for Medical Education Contracts
• Responsible for assisting with the preparation of the Residency Program, Medical Education, IRB and Library department budgets.
• Requests and tracks reimbursement for residents’ purchases from their educational stipends and reimbursement of residents and GME staff for program costs.
• Coordinates hospital-related travel for department personnel: requesting authorization and reimbursement.
• Responds to requests for residency verification of former residents.
• Requisitions office supplies, educational materials, books, etc..
• Primary responsibility for scheduling the resident conference room, other room reservations and food orders.
• Must assist with New Innovations management
• Responsible for yearly Advisor meeting, twice yearly resident advisor meetings, and management of Advisor communication
• Responsible for preparation of Monthly resident newsletter
• Responsible for management of physician shadowing program
• Responsible for management of visiting residents and fellows rotating at Driscoll
• General secretarial support for Medical Education and the Residency Program

Education and/or Experience:

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.