The work we do matters!

Hiring Agency:

Secretary of State - Agency 9

Location:

Lincoln, NE

Hiring Rate:

$26.442

Job Posting:

JR2025-00020131 Public Records Officer (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

10-31-2025

Job Description:

Under the direction of the General Counsel, the Public Records Officer (PRO) analyzes, processes, and responds to public records requests submitted to the Secretary of State’s Office (SOS). The PRO, in coordination with legal counsel, evaluates whether any record or part thereof is exempt from disclosure and redacts records as necessary. Assists with other responsibilities as assigned by the General Counsel such as constituent correspondence, research, and other administrative tasks. Assist with tasks or projects in other divisions as office needs require.

 

Examples of Work:

• Receive, process, and respond to requests for public records in compliance with the Nebraska Public Records Laws and other applicable laws
• Compose, format, and prepare correspondence
• Maintain public records request tracking system to monitor timely review and response to requests
• Communicate with SOS divisions and staff to identify responsive records
• Review responsive records for exempt information and apply redaction prior to release
• Maintain appropriate records regarding redacted records
• Review email archives for email communication responsive to requests
• Assist with review of records to ensure compliance with record retention schedules
• Work with IT and other staff to properly retain, produce, and dispose of records
• May assist with the development and implementation of policies or guidelines or other content that will facilitate the records request process
• Assist with special projects, research, written correspondence, filing, or other tasks as requested

 

Requirements/Qualifications

Minimum Qualifications:  College-level course work in records/information management, communications, business or related field; work experience coordinating or administering public disclosure activities or records management systems OR a combination of education, training and practical experience which provides an equivalent background required to perform the work of the position. Certificates in paralegal studies preferred.

Knowledge, Skills and Abilities

Knowledge of the Nebraska Public Records Laws, records management principles, public records retention and destruction processes. Extensive knowledge of modern office practices, procedures, and equipment.

Demonstrate skills critical for success including sound judgment, critical thinking, ethical behavior, initiative, decisiveness, flexibility, and planning. Organize and work independently on multiple assigned tasks/projects, complete assignments within specified deadlines. Work well under pressure. Balance competing demands of long-term projects and emergent needs. Maintain confidentiality. Study and apply new information. Demonstrate project management skills. Establish and maintain cooperative and effective working relationships with supervisors, staff, and the general public. Communicate clearly and concisely, both orally and in writing, with tact and courtesy.

 

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.