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Summary   

Performs accounts payable auditing duties in support of the accounts payable function.  Audits invoices presented for payment, matching invoices with purchase order and requisition; audits supporting documents for accuracy; enters data into computer; resolves issues with payments.  Assists in auditing reportable payments for yearly 1099 filing. Assists with vendor inquiries.  Answers telephone; provides information on invoices, claims, and reimbursements.  Opens, stamps, and files incoming mail and invoices.  Able to report regularly for work and be on time.  Performs other duties as assigned by supervisor.

Qualifications   

• High School Education required; associates degree in accounting preferred.
• 2+ years of experience accounts payable with knowledge of applicable processes and procedures.
• Knowledge of customer service principles.
• Knowledge of computers and job related software programs.

• Must pass Criminal Background check, possess a valid Texas Driver’s License, and able to be bonded.
• Must be proficient working with MS Office (Excel, Word, etc.) and computerized financial systems

• Skill in the analysis of problems and the development and implementation of solutions.

Essential Job Functions

• Processes payment of county bills; matches vendor invoices with purchase order and requisition; audits support documentation and purchase order for accuracy and prepares for payment; resolves payment issues.
• Enters accounts payable data into the computer.
• Assists in processing checks with authorized signature.
• Assists with vendor inquiries.
• Audits and approves invoices and claims for payment.
• Assists in auditing reportable payments for yearly 1099 filing.
• Answers telephone; provides information on invoices, claims, and reimbursements.
• Opens, stamps, and files incoming mail and invoices.
• Attends bid openings and files supporting documentation.
• Reviews and minimizes outstanding purchase orders report.
• Able to report regularly for work and be on time.
• Performs related duties.

Competencies/Job Performance Skills

Job Knowledge

• Demonstrates technical skills or knowledge required for key components of the job.
• Understands assignments; analyzes problems quickly.
• Provides suggestions for work improvement.
• Conducts job duties in accordance with rules, regulations and ethical standards.

Communication Skills

• Demonstrates good writing skills.
• Able to express ideas and information clearly and effectively in any verbal, written or electronic medium.
• Shares information willingly; responds appropriately to requests for assistance. 
• Tactful and diplomatic, even in tense or uncertain situations.
• Courteous to internal and external customers.
• Communicates effectively one to one, in small groups and in public speaking contexts. 

Quality of Work

• Demonstrates accuracy and attention to detail.
• Follows activities through to completion; provides reliable information.
• Responsive to requests for assistance.
• Follows through and follows up.
• Identifies areas for improvement and seeks appropriate solutions.
• Performs duties in a timely manner and meets deadlines.
• Completes an acceptable volume of work.

Interpersonal Skills

• Establishes and maintains effective relations both within the department and with other departments.
• Offers assistance and support to coworkers.

• Participates in team activities; contributes to team

Approach to Work

• Shows initiative; seeks ways to streamline processes

• Open to new ideas and approaches; understands and absorbs new information. 

• Keeps assignments, projects, work area organized
• Flexible and adaptable to any situation
• Follows instructions; asks questions if uncertain.
• Attendance and timeliness is appropriate for the job and situation

• Conveys a positive and professional image. 
• Willingly accepts supervision.
• Keeps management informed of potential issues.

Quantity of work                                                            

• Sets priorities effectively; plans work to ensure completion on time and when needed
• Uses time and resources efficiently.
• Works in an organized manner. 
• Anticipates and resolves problems

Supervisory Controls

The Accounts Payable Manager assigns work in terms of general instructions. The manager spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

Guidelines

Guidelines include county accounts payable policies and procedures, and related federal, state and local laws and regulations. These guidelines require judgment, selection and interpretation in application.

Complexity/Scope of Work

• Work consists of varied specialized duties, with strict regulations and requiring accuracy and confidentiality.
• This position provides specialized support for accounts payable functions in support of county operations. Success in this position contributes to the accuracy and efficiency of county financial transactions.

Physical Demands/ Work Environment

• The work is typically performed while sitting at a desk or table. The employee frequently lifts light objects.
• The work is typically performed in an office.

Department:  Auditor's Office

Salary:   $41,155 - $47,962

The County of Galveston is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, gender identity or expression, genetic information, veteran status or any other characteristic protected by law.