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Performs all general clerical duties required by the specific nursing unit as well as maintaining the medical records in compliance with hospital policy. The secretary is responsible for maintaining an effective flow of communication, internal and external, to the nursing unit. The secretary assists the charge nurse in maintaining the budget for the unit’s supply and expense line by carefully monitoring the use of supplies on the nursing units and ordering judiciously. Performs typing as needed within the SNF. Is under the supervision of the Director of Nursing of the skilled nursing facility.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school graduate or equivalent.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Completion of a nurse’s aid training and competency program and have passed a required competency test approved by the WV State Health Department. (Per Federal Long Term Care Regulation

2. Medical Terminology course.

EXPERIENCE:

1. Previous clerical or secretarial position with the two years of typing preferred.

2. Previous experience with EPIC software.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an exhaustive list of all responsibilities and duties.  Other duties may be assigned.

1. Assists clinical staff to comply with the admission standard:

•  Initiates patient chart per protocol.
• Completes census recording.

2. Demonstrates knowledge of responsibilities and carries them out effectively.

•   Assembles and maintains patient records, facilitating provision and maintenance of a complete and current record.
•  Maintains statistics as described/delegated by Director of Nursing.
• Ensures pre-op charts are transported with Patient to Surgical Services/Procedures.

3.

• Order Unit’s Medical Supplies from UHC Central Distribution and stocks the supplies thru out the Unit as needed and            maintains the remaining supplies in the Units Clean Utility and Equipment Rooms.
•  Maintain a clean working environment at Units Nurses Station.  To include but not limited to a weekly cleaning of the desk counter areas.

4. Assist Certified Nursing Assistants with Patient Meal/Tray passes during the shift.  

5. Demonstrates ability to communicate with physicians, departments, hospitals, the entire health care team; patients and families to receive and relay appropriate information in a timely, accurate and professional fashion.

• Functions as a receptionist for patients/families/MDs and UTCC visitors by greeting and responding to requests.
• Functions as a liaison between patient/family and health care team by relaying information completely and accurately.
• Demonstrates prioritization skills.
•  Relays critical information within established guidelines.
• Demonstrates the knowledge and skills necessary to communicate to the  infant,  pediatric,  adolescent,  adult,  geriatric patient per the established age-specific education/ standard.
• Completes computer skills checklist.
• Demonstrates ability to continuously perform computer skills.
• Demonstrates proper use of telephone for answering, transferring calls or placing the caller on hold.

6. Must have the ability to perform concentrated and complex mental activity.

7. Must have the ability to work successfully under highly stressful conditions with frequent interruptions, and must be capable of adapting to varying workloads and work assignments on a constant basis.

8. Must have the ability to make sound judgments and also be able to collaborate with other multi-disciplinary team members in an appropriate fashion.

9.  Must have the ability to comprehend and perform oral and written instructions and procedures.

10. Must have strong communication skills, written and verbal.

11. Must have basic math skills.

12. Must be able to work weekends, holidays, and all shifts.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, and grasping are necessary body movements utilized in performing nursing duties throughout the work shift.

2. Must be able to read and write legibly in English.

3. Must be able to perform medium work: exerting up to 50 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 10 pounds of force as frequently as needed to move objects.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Exposure to body fluids, human tissues, contagious diseases, sharps, and explosive gases.

2. Exposure to high stress and constant interruptions.

3. Exposure to cleaning agents and disinfectants.

SKILLS AND ABILITIES:

1. This must be considered only a representative, partial list, since equipment changes may occur at any time: Telephone, beeper paging system, computer terminal and printer, fax machine, call bell system with intercom, blood glucose monitor, typewriter, Xerox machine.

2. Basic knowledge of rules and regulations of skilled nursing facilities

Additional Job Description:

Scheduled Weekly Hours:

36

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

UHC United Hospital Center

Cost Center:

350 UHC Skilled Nursing Facility

Address:

327 Medical Park Drive

Bridgeport

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.