Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full.  Below, you’ll find other important information about this position. 

This position is responsible for the oversight of compensation processing for the WVU School of Medicine, including State, WVU Medicine, and WVU Research Corporation employees. The position is responsible for creating a variety of deliverables including, but not limited to, ensuring the timeliness and accuracy of employees’ compensation, reporting data analyses and trends, preparation of the WVU personnel budget, and reconciliation of budget impact. The incumbent will have the ability to understand the intricacies of an Academic Medical Center and will demonstrate the ability to coordinate payroll processing activities among affiliates, think critically, and solve problems.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in Business Administration, Finance, Accounting, or related field.

EXPERIENCE:

1. Seven (7) years of increasingly responsible experience in business, data, or budget analysis.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Master’s degree in Business, Finance, Accounting, or related field. 

EXPERIENCE:

1. Prior experience as a Business or a Budget Analyst in an Academic Medical Center with a working knowledge of faculty compensation plans.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.

1. Develop and implement processes to ensure the timely and accurate processing of employees’ compensation as well as facilitate routine payroll requests, including one-time payments, which requires obtaining proper authorization for payments made to employees and the processing of appropriate paperwork within the established guidelines of WVU Medicine, West Virginia University, WVU Research Corporation, and WVU Foundation.  

2. Utilizes the WVU MAP system to create, confirm, and make changes, as appropriate, to employee schedule lines and labor distributions.  Additionally, this position will utilize the MAP system to research and analyze inquiries made by SOM leadership.  

3. Maintain an all campus real-time faculty database that captures all components of salary as well as identify current funding sources to support those salaries.    The database is used for a variety of SOM tasks, including preparation of faculty contracts and risk management assessment.

4. Collaborates with faculty leaders and department administrators to track financial obligations pertaining to SOM start-up/recruitment packages and monitors use of associated funds and adherence to identified annual budget. Regularly consults with the SOM Dean’s Office Leadership to resolve budgetary issues.

5. Responsible for the accounting and administration of the SOM Basic Science Salary Plan and Grant Incentive program.   Develops and distributes reports of incentive plan allocations.  Timely adjusts salaries and incentive payments as dictated by changes pursuant to approved Plan guidelines and changes in funding.  Assists departmental administrators with the appropriate budgeting of grant incentive dollars and the reconciliation of same.

6. Notifies SOM leadership and affiliates of employee, (including Courtesy appointment), onboarding, salary changes, FTE changes, leaves of absence, or termination in a timely manner.

7. Issues all WVU State contracts and Notices of Appointments in a timely manner (according to WVU established deadlines) and manages the collection of same.  Understands the importance of the timely collection of contracts relative to medical malpractice coverage. 

8. Serves as a resource and contact for SOM faculty leaders, departmental administrators and WVU Medical Corp., Inc. accounting staff relative to payroll issues.

9. Responsible for the budgetary master roster of School of Medicine personnel, including WVU Medicine, West Virginia University, and WVU Research Corporation employees.  Works collaboratively with Departmental Administrators to track changes and funding sources in a timely manner.

10. Assists the SOM Associate Dean, School of Medicine with the administration of the faculty compensation plans specific to each department/unit.

11. Oversight of School of Medicine WVU capital asset inventory. This includes distribution of asset tags and determination of impairment and/or liability. 

12. Responds to external compensation surveys including, but not limited to the AAMC (Association of American Medical Colleges), Sullivan Cotter, and BRIM Risk Management requests. .  Looks for opportunities to broaden our survey base and develop metrics/comparisons with other peer institutions.  Provides analysis of surveys to assist with the administration of faculty compensation plans.

13. Oversees the semi-annual WVU Effort Reporting process.  This process will include all components of faculty salaries, and this position works with affiliates to provide accurate and timely effort reports that are regulatory compliant in response to both internal and external parties inquiries.

14. Primary liaison with the WVU Shared Service Center (SSC) in addressing SOM payroll issues. Active participant in SSC taskforce committees as part of a Continuous Quality Improvement effort.

15. Develops work flows to maximize the performance and efficiency of the SOM Dean’s Office. Must recognize the reporting needs of the School of Medicine, analyze available information, involve appropriate affected parties, and work proactively to deliver a useful tool to affected parties.   Examples may include, but are not limited to: 1) Effort Reporting – realizing that all components of faculty salary must be accounted for, gather information, involve all affected parties and deliver a product that provides necessary information to all affected parties.  2) Faculty with split salary funding involving multiple HSC units.  All sources must be identified with funding end dates, and this position will work proactively with other units to ensure seamless processing of compensation.  

16. Conducts the monthly Basic Science Administrator meeting and takes an active role in monthly Administrator meetings to provide updates to departmental administrators and to conduct training for new hires or as necessary on new tools and processes.

17. Analysis, reconciliation and approval of expenditures on UHA credit cards assigned to unit.

18. Oversees all WVU Foundation transactions, requesting and setting up billing accounts, establishing budgets and approving expenditures.

19. This position is responsible for the supervision of the WVU student worker group (4 – 5 student workers) employed in the SOM Dean’s Office.  This position hires, supervises, and evaluates the student worker group.  This position is responsible for determining appropriate work assignments and prioritization of tasks for the student worker group.

20 Other duties as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Sitting at a desk for extended periods of time.

2. Working on a computer for extended periods of time.

3. Position will use a hybrid-model work environment.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard office setting

SKILLS AND ABILITIES:

1. Ability to plan, coordinate, and complete assignments accurately with minimal supervision.

2. Effective interpersonal skills.

3. Excellent written and oral communication skills.

4. Effective time management and organizational skills

5. Work independently as well as in a team environment.

6. Analytical and problem solving skills.

7. Above-average computer skills, specifically, Microsoft Office Suite.

8. Experience with managing databases.

9. Experience with compensation plans.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

UHA University Health Associates

Cost Center:

8340 UHA Deans Office

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

 

University Health Associates and its subsidiaries (collectively "UHA") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. UHA strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All UHA employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.