Department

BSD PAT - Administration

About the Department

The Department of Pathology has a long and rich history of excellence in clinical service, training, and research. Our physicians and scientists are experts in a variety of subspecialties in anatomic pathology, laboratory medicine, genomics and molecular pathology, investigational pathology, and immunology. Our diverse faculty study and diagnose patient disease and medical conditions using state-of-the-art methodologies. We invite you to browse our website to learn more about our rich offerings of clinical services, education, and research. https://pathology.uchicago.edu/.

Job Summary

We are looking for two Clinical Section Administrators to join our team to manage designated sections within the Department of Pathology, working closely with faculty and staff to ensure efficient and effective operations that support the department’s clinical, educational, and research missions. This role provides strategic and administrative leadership across clinical operations, finance, academic affairs, human resources, marketing, and compliance. The Clinical Section Administrator plans, organizes, and oversees daily workflows, resolves operational issues, and helps develop and implement section and departmental objectives aligned with broader organizational goals.

Responsibilities

Strategy Development & Execution

• Supports department leadership in developing and implementing long-term strategic plans for recruitment, marketing, and program growth.

• Translates strategy into actionable tactics; identifies priorities and monitors progress via metrics and reports.

• Participates in institutional surveys (e.g., USNWR, CAP, Joint Commission) and manages related agreements.

• Assesses provider capacity and staffing to ensure access and operational readiness.

Clinical Practice Management

• Collaborates with UCM and BSD leadership to ensure efficient clinical operations, including offsite locations and joint ventures.

• Supports clinical program growth aligned with UCM’s mission.

Financial Oversight

• Prepares budgets and financial analyses; monitors performance and productivity metrics.

• Manages expenses, identifies cost-saving opportunities, and ensures billing compliance.

• Analyzes data for reporting and decision-making; flags financial trends and proposes corrective actions.

Academic Affairs

• Manages faculty recruitment, appointments, onboarding, reappointments, and promotions.

• Oversees credentialing, medical privileges, and supports search committee processes.

• Serves as liaison between faculty and administration on personnel matters.

People Management

• Leads departmental staff, focusing on engagement, performance, and professional development.

• Oversees recruitment, onboarding, evaluations, promotions, and disciplinary actions in collaboration with HR.

• Ensures policy compliance and fosters a culture of mentorship, communication, and best practices.

Marketing, Communications & Outreach

• Supports external marketing and programmatic growth efforts with UCM Marketing.

• Develops internal communication strategies and coordinates CME and department events.

Compliance

• Ensures readiness for audits and compliance with academic, financial, HR, and regulatory standards (e.g., Joint Commission, OSHA), in coordination with UCM Corporate Compliance.

Miscellaneous

• Provides leadership to professional staff within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.

• Recommends department priorities, allocates resources and executes strategic plans.

• Develops non-medical activities of the department(s). Manages policy development and implementation in various departmental areas.

• Manages a team(s) including those within hospital functions.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Master’s degree in business, health care administration, nursing, or a related field.

Experience:

• 3+ years of progressively responsible administrative/supervisory experience.

• Experience in healthcare or an academic medical center environment (with matrix reporting).

• Working knowledge of grants and contracts regarding major federal awards and/or initiation of clinical trials.

• Demonstrated experience with budgeting and forecasting.

• Proficiency in spreadsheet and word processing software.

• Knowledge of accounting principles, grant/award administration, hospital finance, and pathology department operations.

​Preferred Competencies

• Strategic leadership and supervisory abilities.

• Strong analytical, problem-solving, decision-making, and quantitative skills.

• Excellent organizational skills and attention to detail.

• Effective oral and written communication, interpersonal, and negotiation skills.

• High initiative with the ability to work independently and handle multiple projects under deadlines.

• Ability to maintain confidentiality.

Working Conditions

• Clinical-Office Environment.

• Weekend/Evening Hours: As needed.

• Travel Required: Limited, 5%.

Application Documents

• Resume (required)

• Cover Letter (required)

Job Family

Administration & Management

Role Impact

People Manager

Scheduled Weekly Hours

40

Drug Test Required

Yes

Health Screen Required

Yes

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$110,000.00 - $150,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.