Department

Law Registrar's Office

About the Department

The University of Chicago Law School occupies a unique niche among this country's premier law schools. Located on a residential campus in one of America's great cities, UChicago Law offers a rigorous and interdisciplinary professional education that blends the study of law with the humanities, the social sciences, and the natural sciences. Students, faculty, and staff form a small, tightly knit community devoted to the life of the mind.

Job Summary

The University of Chicago Law School is seeking an Assistant Registrar. The individual in this position reports to the Law School’s Registrar and Assistant Dean of Students and provides front office assistance and support to students, faculty, and staff in a dynamic, high-volume student academic services department.

Responsibilities

• Responsible for processes related to student accommodations implementation and tracking as well as quarterly final exam administration.
• Supports course evaluations, grade reporting, graduation tracking and ceremonies.
• Fulfills requests for academic records/forms/letters/transcripts, and processes enrollment and continuing legal education certifications.
• Coordinates bar certifications and tracking.
• Supports classroom reservations and make-up class scheduling.
• Performs audits of student/course data; and images files to student and course records.
• Prepares student and course databases in support of registration audits and processing.
• Processes and tracks student petitions; and ensures the maintenance of accurate records in all areas.
• Processes and tracks registration waitlists and petitions, and related communications.
• Supports the Registrar’s Office with projects related to compiling and verifying student and course data, degree audits and certification, and data analysis.  
• Acts as Graduation Co-Coordinator.
• Validates enrollment records in the student information system. Contributes to the creation of the course schedule and the assignment of classrooms.
• Acts as a resource for student/faculty/staff and answers questions in person, by phone, and via email regarding processes, policies, or errors on enrollment, grading, scheduling, degrees, etc.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree in related field.

Experience:

• Minimum two years of experience in an administrative role strongly preferred.
• Prior experience in an academic department and working with faculty and students.
• Background handling confidential data, experience with student records.  

Technical Skills or Knowledge:

• Learn new processes and procedures in various systems, including student databases like PeopleSoft, seating chart software, and similar programs. 
• Excel assessment test.

Preferred Competencies

• Exceptional customer service skills that reflect a positive attitude, tact, discretion, and diplomacy.  
• Excellent written and verbal communications skills.
• Strong organizational, multitasking and follow-through skills; attention to detail.
• Accept supervision and work collaboratively with a team, as well as work independently and function effectively, at times, with minimal supervision.
• Learn skills quickly, take initiative, and work independently to solve problems.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$65,000.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.