Location: Salt Lake City, Utah

Snowbird is situated in the middle of the Wasatch Mountain Range and is not only home to awe-inspiring views and mighty terrain, it is also home to employees equally as remarkable. Snowbird is continually looking for the best, those who share a passion for these mountains and the outdoors. Snowbird is a unique resort with distinct summer and winter seasons and offers full-time, part-time and seasonal positions.

TITLE:                Event Specialist – Wasatch Adaptive Sports

LOCATION:       Snowbird Resort and Murray, Utah office location

STATUS:            Part-time, Seasonal, Hourly – $18 - $22

SCHEDULE:      300 hours: November 2025 – April 2026

Wasatch Adaptive Sports (WAS) is an independent 501(c)(3) nonprofit organization that empowers people with disabilities to realize their potential through outdoor recreation. Visit wasatchadaptivesports.org to learn more.

Wasatch Adaptive Sports is committed to providing equal employment opportunities to all qualified individuals, regardless of disability, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, age, or veteran status. People with disabilities are encouraged to apply.

Our commitment to diversity and inclusion extends to creating a workplace that welcomes and accommodates all individuals. Our goal is to provide reasonable accommodations to allow all future and current employees to perform at their best.

If you require reasonable accommodation during the application process, interviews, pre-employment testing, or any other part of the employee selection process contact us at info@wasatchadaptivesports.org.

SUMMARY

The Event Specialist will be integral to the success of the Wasatch Adaptive Sports fundraising auctions at the Highly Decorated (December 13, 2025) and the Steve Young Ski Classic (March 28, 2026) events. This role oversees platform setup via GiveSmart, item presentation, and event-day execution. Through managing solicitations, donor recognition, and the bidding process from start to finish, the Event Specialist helps maximize fundraising outcomes and strengthen donor connections.

You will join a team committed to creating access and belonging in the local community. The team creates access and belonging through their passion for skiing, biking, snowboarding, paddling, and more.

WHAT YOU’LL DO

Functions

• Prospect donors, cultivate relationships, and solicit approximately 400 auction items for the Highly Decorated (HD) and Steve Young Ski Classic (SYSC) events.
• Facilitate clear communication between WAS and donors for pick-up and organization of auction items.
• Track donor engagement, item reception, and item details.
• Create online item displays on the event auction websites (GiveSmart), including item prices, photos, descriptions, and any additional details.
• Categorize and organize auction items at WAS’s Murray office.
• Lead a team of WAS SYSC community engagement specialists, 1-3 people, to engage the community for silent auction donations.
• Oversee engagement specialist performance and accountability to meet the silent auction budget.
• Facilitate item display, teardown, and checkout on event days.
• Deliver tax reporting documents, receipts, and thank you letters to donors from the event.

Areas of responsibility

• HD and SYSC database management.
• SYSC Solicitation Team management and accountability for solicitation calls.
• Auction item collection, cataloging, display, and distribution.

Additional requirements

• Help direct visual displays and support onsite organization for the SYSC.
• Display creation may involve relocating outdoor gear, clothing, and art. Volunteer help will be available on the night of the event.

WHAT YOU NEED TO GET THE JOB DONE

Required

• 1-2 years of experience in events, sales or community outreach.
• Exceptional organizational skills and communication tracking.
• Excellent project management skills to facilitate timely communications and follow-up.
• Effective interpersonal skills to provide meaning to the donations.
• Keen attention to detail in all communications.
• Commitment to valuing diversity and contributing to an inclusive work environment.
• A passion for Wasatch Adaptive Sports’ mission and work.

Preferred

• 1-2 years of experience in donation solicitation or phone sales.
• Experience in silent auction events.
• Experience in soliciting via phone calls and email.
• Experience with GiveSmart Software.

Skills & Knowledge

• Proficiency in Excel, Google Sheets, Gmail, and Gmass.

WORK SCHEDULE

• Preferred start date: November 3, 2025, with some flexibility.
• Flexible, but must be available to make calls during regular business hours (Monday to Friday, 9-5)
• Must be present on the days of the events (December 13, 2025, and March 22, 2026) and the week before and after to collect items and transport them to the event space at Snowbird and back to Murray.
• 1-28 hours per week, starting with fewer hours and building up as the events approach.
• Approximate monthly hours are as follows:
  • November: Approximately 30-40 hours
  • December: Approximately 30-40 hours
  • January: Approximately 20-30 hours
  • February: Approximately 50-70 hours
  • March: Approximately 90-110 hours
  • April: Approximately 10 hours

WHY WORK HERE

• Ski pass and comp ticket benefits.
• Discounts at Snowbird eateries, retail shops, mountain school, lodging, and daycare for employees.
• Available medical, dental, vision and accident insurance – benefits are available based on position and are subject to change.
• 401k.
• Discounts with Powdr partners.
• Free transportation to work: UTA Bus and Rideshare Vans, Alta Transportation vans and Employee Blue Shuttles.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role.

*All WAS employees are leased employees from Snowbird Resort and are required to comply with Snowbird’s Professional Appearance, Drug & Alcohol, and Employee Conduct Policies.

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Snowbird is proud to be an equal-opportunity employer. We do not stand for discrimination or harassment of any kind. Further, we stand for diversity of thought, background, race, sexual orientation, gender and belief. Whether you are looking for full-time, part-time, seasonal, multi-seasonal or year-round employment, Snowbird provides a dynamic and friendly environment with many great benefits and perks.

If you are passionate about the outdoors, check out our open positions and apply online today!