Job Posting Title

Chief of Staff

Agency

455 OK MEDICAL MARIJUANA AUTHORITY

Supervisory Organization

455 OK Medical Marijuana Authority

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Job Description

Position Summary

The Chief of Staff is a high-level executive who serves as a key advisor to the Executive Director of the Oklahoma Medical Marijuana Authority (OMMA). This role is responsible for managing the day-to-day operations of external-facing operations, overseeing strategic initiatives, and ensuring effective communication and collaboration across different departments to achieve goals related to external outreach. The Chief of Staff plays a crucial role in decision-making, policy development and implementation, and acts as a liaison between the executive team and the external stakeholders. This role is perfect for a strategic thinker who doesn’t let details slip through the cracks and is capable of working independently in a fast-paced, constantly changing environment.

Position Responsibilities/Essential Functions

• Advises the Executive Director on the day-to-day operations of the agency including current problems, issues, or other important concerns regarding external stakeholders.  

• Participates in legislative, administrative, and fiscal functions of the agency, requiring knowledge and understanding of the processes. 

• Responds to inquiries referred to the Executive Director’s office concerning issues related to various programs administered by the agency by gathering and analyzing pertinent data, interviewing individuals, and consulting with executive leadership and program staff. 

• Directs, coordinates, or participates in special assignments and projects. 

• Directs or assists in the planning, developing, and implementing policies, practices, and  procedures for agency programs and functions to ensure consistent application agency-wide. 

• Directs and participates in agency projects, studies of needs, and other similar agency initiatives to determine the agency’s short- and long-term goals, quality of agency programs, or delivered services by gathering, reviewing, and analyzing data, consulting with program administrators, agency partners and stakeholders, and other appropriate entities.  

• Promotes collaboration and communication across the agency to strengthen organizational effectiveness. 

• Reviews existing and proposed policies and legislation to determine effective and efficient implementation. 

• Serves as a member of the agency’s executive team. 

• Represents the Executive Director in any forum deemed appropriate. 

• Other duties as assigned.

 

Education and Experience 

Education and Experience requirements at this level consist of a bachelor’s degree plus six (6) years of relevant professional experience, including three (3) years in a supervisory or administrative capacity, or an equivalent combination of education and experience, substituting one additional year of education (master’s degree or doctorate) for one year of experience.

NOTE:  A maximum of two (2) years of education can be substituted for the three (3) years relevant professional experience.

NOTE: No substitution will be allowed for the required professional experience in a supervisory or administrative capacity.

Preferred Qualifications 

Experience working in public policy, government affairs, and/or crisis/strategic communications roles and demonstrated experience leading high-functioning teams are preferred.

Knowledge, Skills, and Abilities 

Knowledge, Skills and Abilities required at this level include knowledge of advanced business planning; regulatory issues; the state budget process; the state administrative process; the legislative process; effective leadership techniques and strategies; new and changing technologies, business practices and concepts, change management; quality management; and programs and services provided by the agency.

Skills required at this level include skill in oral and written communication; analysis; critical thinking, decision making; attention to detail; problem solving; establishing and maintaining effective relationships internally and externally; maintaining awareness of changing technologies, programmatic changes, and business practices and concepts; and demonstrating business acumen.

Abilities required at this level include ability to clearly communicate and process ideas while directing others in executing such ideas into operational steps; lead and manage a multi-disciplinary team; complete all tasks and responsibilities of a supervisor; apply data analysis and performance metrics to organizational problems; diagnose problems and foresee potential issues; analyze complex problems and make recommendations for resolution; understand the overall purpose and function of the agency and assigned department(s), division(s), or similar business unit(s); and provide on-going leadership.  

Physical Demands and Work Environment   

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms.  This position requires long periods of sitting and daily use of computer and phone.

PLEASE NOTE: You are ineligible for OMMA employment if you are: an individual that has a direct or indirect interest in a licensed medical marijuana business; an individual who has or whose spouse, parent, child, spouse of a child, sibling, or spouse of a sibling has an application for a medical marijuana business license pending before the Department; a member of the board of directors of a medical marijuana business; or an individual financially interested in any licensee or medical marijuana business.            

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact