Job Description:

This temporary position will support the daily functions of the Academic Center for Excellence and the Associate Provost for Undergraduate Studies Offices by coordinating administrative processes, contributing to student success initiatives, maintaining student records, assisting with scheduling and event logistics, and data management.

Essential Job Functions:

• Serve as the first point of contact for students, faculty, and staff visiting or contacting the Academic Center for Excellence or the Associate Provost for Undergraduate Studies Offices.
• Assist with data entry, student records management, and reporting for advising and student support initiatives.
• Track and process student forms and communications (e.g., major declaration, academic standing appeals).
• Prepare documents, reports, meeting agendas, and presentation materials.
• Update advising resources, forms, and website content as needed.
• Support logistics for advising and academic events, workshops, and campuswide events.
• Assist in the development and distribution of promotional and informational materials.
• Maintain confidential student information in compliance with FERPA guidelines.

40 % B. Student Support

• Advise exchange students and register them for their classes.
• Help monitor student progress alerts, holds, and referrals.
• Provide guidance to students on advising procedures, academic policies, and campus resources.
• Refer students to advisors, campus resources, or support services as appropriate.
• Support the dissemination of academic deadlines, registration reminders, and retention initiatives.
• Coordinate with faculty advisors, student success offices, and campus partners.

• Utilize student information systems (e.g., Slate, Navigate, PowerCampus, Ranger, etc.) to update and retrieve records.
• Maintain and update advising and academic spreadsheets, shared drives, and office databases.
• Generate reports to support advising/academic outcomes and student outreach.

Job Category:

Pay Range:

Application Instructions: