Job Description Summary

Coordinates and implements the general fiscal, administrative, and research grant pre-award and post-award needs in support of the Addiction Sciences Division in the Department of Psychiatry & Behavioral Sciences. The Addiction Sciences Division is supportive of employee growth, professional development/career development and performance evaluations on a yearly basis.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Research Grant

Cost Center

CC001039 COM PSYCH Addiction Science CC

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

FLSA: Hourly/Non-exempt

Work Schedule: Monday - Friday, 8:30 am - 5:00 pm

Remote Work: Must be fully on campus for 1 year following hire date; eligible for up to 2 remote days/week once 1 year period has ended

Job Duties: 

40% - Grants and contracts Post-award management: Under the guidance of the Division’s Grant Administrators, this applicant will:

• Review newly established accounts in WorkDay (Budgets, Award Lines, Subawards);
• Maintain and monitor financial tracking through WorkDay for assigned research projects;
• Provide monthly financial reports to investigators.
• Assist with setup, ongoing maintenance, and closeout of subawards. Including tracking of invoices and financial reports.

40% - Fiscal and accounting responsibilities:  

• Review and approval of research purchases in WorkDay for assigned research projects for allowability within the project budget and consonant with State and University procurement policies.  Extensive knowledge of Federal, State, and University purchasing rules and regulations is required.  
• Review and approval of research travel in WorkDay per State and University guidelines and within the project budget.

15% - Grants and contracts Pre-award management: Under the guidance of the Division’s Grant Administrators, this applicant will:

• Assist with preparation of grant and contract proposals and supplements including budgets, budget justifications, biosketches, F&A Waivers, and letters of intent;
• Upload and enter proposals and supplements into Cayuse 424 and Cayuse SP;
• Assist faculty in responding to Award JITs (Just-in-Time) notices to include updating NIH Other Support documents and collecting documents requested by the sponsor.

5% - Other duties as assigned.

Preferred Experience and Additional Skills: Microsoft Excel proficiency required. Must possess attention to detail and strong mathematical skills.  Experience with WorkDay preferred.

 

Additional Job Description

Minimum Requirements: A bachelor's degree and two years business, personnel, grant-in-aid or public administration experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to twist at the waist. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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