Job Posting Title:

Watermark Student Associate

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Hiring Department:

Faculty Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

This position is limited to current students at the University of Texas at Austin.  This position is expected to cover each semester with the opportunity to extend based on the availability of funding, work performance, and progress toward goals.

Assignments effective January 5 – May 15, 2026 with the opportunity to extend to summer and fall 2026 semesters. Multiple positions are open to Undergraduate students only.

Purpose

Watermark Student Associates support the Office of the Executive Vice President and Provost in maintaining the integrity and usability of the university’s faculty activity reporting system, Watermark. Student Associates play a key role in preparing Watermark for annual review processes by entering and auditing faculty CV data, ensuring consistency across records, and contributing to process improvement efforts. This position is ideal for students interested in academic operations, data stewardship, and documentation practices.

Responsibilities

· Data entry and assistance with data cleanup projects

· Maintain log of completed entries and updates

· Document issues encountered during data entry and follow reporting protocols

· Ensure consistency in formatting across entries (e.g., capitalization, punctuation, naming conventions)

· Ensure secure access and storage of documents used for data entry

· Participate in team meetings and contribute to discussions on process improvement

· Attend training sessions on Watermark functionality and data standards

· Provide administrative support for the office.

Required Qualifications

· Must be enrolled in at least 3 credit hours in at least one summer session or enrolled in at least 6 hours in the fall/spring, and good standing.

· Ensure all hours worked in a week, along with your class schedule, do not exceed 40 hours.

· Ability to positively collaborate with others and follow instructions.

· Availability to work at least 15 hours per week and no more than 19 hours.

· Must be authorized to work in the United States.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

· Experience with academic CVs

· Proficiency in Excel or Smartsheet

· Prior experience with maintaining databases

· Attention to detail and commitment to accuracy in documentation

· Willingness to learn and adapt to evolving project needs and feedback

Salary Range

$14.00+ depending on qualifications

Working Conditions

· Student will be allowed to work remotely from Austin, Texas

· Schedule to be determined with supervisor

· May work around standard office conditions

· Repetitive use of a keyboard at a workstation

· Use of manual dexterity

Work Shift

· The number of hours and schedule will be mutually agreed upon between the student worker and the manager.

Required Materials

· Resume/CV

Important for Current university students: As a student, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.