Job Posting Title:

Summer Intern - Administrative AI Solutions and Compliance Review

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Hiring Department:

Procurement Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

30

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

May 18, 2026

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Position Duration:

Expected to Continue Until Aug 14, 2026

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Procurement and Payment Services (PPS) team serves The University of Texas at Austin as a trusted partner, providing integrated procure-to-payment support, and strategically addressing sourcing, contracting, revenue generating opportunities and payment needs, while safeguarding for the highest-level of qualified and varied supplier performance. For more information on PPS, please visit: https://procurement.utexas.edu/about.

Purpose

The University of Texas at Austin Procurement Services team is seeking a paid summer intern to support administrative innovation and process improvement using artificial intelligence tools, including Claude Coworker and similar AI-enabled platforms. This internship will focus on two high-impact areas: supporting policy and compliance analysis by comparing applicable government requirements with current operational practices and improving intake and workflow management for procurement-related requests.
This role is ideal for a student who is interested in AI applications in business operations, process design, public sector administration, procurement, compliance, and workflow automation. The intern will work closely with Procurement Services staff to evaluate current processes, identify opportunities for improvement, and help design practical solutions that increase efficiency, consistency, and compliance.

Learning Opportunities

The intern will gain practical experience in:

• applying AI tools to administrative and operational challenges,
• designing workflow and intake solutions,
• analyzing policy and compliance requirements,
• documenting business processes,
• and supporting operational improvement within a large public university environment.

Responsibilities

AI-Assisted Policy and Compliance Review

• Review relevant federal, state, and institutional policies, requirements, and guidance that apply to Procurement Services operations.
• Use AI tools, under staff guidance, to help organize, summarize, and compare policy requirements.
• Compare current Procurement Services operational processes against applicable requirements to identify possible gaps, inconsistencies, or compliance risks.
• Help develop a structured inventory or matrix of requirements and corresponding operational practices.
• Support the team in identifying priority areas for risk mitigation, process clarification, or operational improvement.
• Document findings in a clear, organized format suitable for internal review.

Intake and Request Management Solution Development

• Review current methods for receiving and managing procurement-related requests through shared inboxes or other intake channels.
• Help design and document a process for identifying, categorizing, and logging incoming requests.
• Explore how Claude Coworker and similar AI tools could support intake triage, request summarization, response drafting, task routing, and tracking.
• Assist in developing a proposed workflow that would:
• o    identify requests received in an inbox,
• o    log requests into a tracking system,
• o    determine the type of action needed,
• o    support preparation of a response,
• o    and track the request through completion.
• Evaluate options for creating a repeatable and scalable request-tracking approach.
• Prepare recommendations, process maps, and implementation concepts for team review.

Additional duties:

• Participate in meetings with Procurement Services staff and stakeholders.
• Assist with process documentation, presentations, summaries, and project updates.
• Conduct research on administrative process improvement, workflow tools, and responsible AI use in operations.
• Perform related duties as assigned.

Required Qualifications

• Current undergraduate or graduate student.
• Strong written, analytical, and organizational skills.
• Interest in artificial intelligence, business process improvement, operations, public administration, procurement, compliance, or related fields.
• Ability to analyze complex information and present it clearly.
• Ability to handle sensitive or operational information with discretion.
• Proficiency with Microsoft Office or Google Workspace tools.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience using AI tools such as Claude, ChatGPT, or similar platforms in academic or professional settings.    
• Experience with process mapping, workflow design, business analysis, or administrative operations.
• Familiarity with policy analysis, compliance review, procurement, public sector operations, or risk assessment.
• Experience working with spreadsheets, tracking systems, or project management tools.
• Strong attention to detail and ability to work independently while collaborating with a team.

Additionally, the ideal candidate will be:

• curious and solutions-oriented,
• comfortable working with ambiguity,
• thoughtful about the responsible use of AI,
• detail-oriented,
• and able to balance innovation with practical operational needs.

Salary Range

$20/hour

Working Conditions

• Standard office environment

Work Shift

• part-time or full-time based on department needs

Required Materials

• Resume/CV

• A brief cover letter describing interest in the role,

• And any relevant experience with AI tools, process improvement, policy research, or administrative support.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.