JOB SUMMARY

The Lead Payroll Specialist is responsible for accurate payroll preparation, documentation, distribution, and reconciliation, as well as payroll system administration. The Lead Payroll Specialist reviews pay computations and deductions, staying updated on payroll legislation, and preparing tax and other reports. The position also handles inquiries about paychecks and reporting, assists with payroll processing coordination, monitors workflow and deadlines, and serves as backup to the Payroll Manager and a resource for Payroll Specialists.

This role requires 4 days in office for up to 6 months to learn the role and then will be able to shift to 3 days a week in office and 2 days remote. This role is located in St Louis, Missouri.

ESSENTIAL JOB RESPONSIBILITIES

• Execute daily Workday payroll operations, ensuring accuracy in pay/tax data deletions, changes, and additions (e.g., state-to-state transfers, company changes, tax changes).

• Assist in ensuring accuracy and compliance with weekly, biweekly, and monthly payroll processes and settlements, including timely remittance of payroll taxes and other deductions; maintaining accurate teammate payroll records.

• Accurately and compliantly calculating and remitting monthly Multi-Employer Trust Funds (METF) contributions; preparing and distributing related reports; responding to third-party fund audit requests and coordinating any necessary remediation.

• Accurately and compliantly processing garnishments.

• Respond to payroll inquiries from store managers, co-managers, and teammates in a timely manner.

• Respond to contribution inquiries from Labor Relations, unions, funds, and teammates in a timely manner.

• Manages union membership, including enrollments, dues deductions and remittances, and reporting.

• Serve as a backup for accurate and compliant processing and settlement of weekly, biweekly, and monthly payrolls, including timely remittance of payroll taxes and other deductions; maintaining accurate teammate payroll records.

• Record journal entries and perform account reconciliations, resolving discrepancies as needed.

• Provide oversight to Payroll Specialists as needed and working on special projects as assigned by the Payroll Manager.

• Performs other duties as assigned. 

MINIMUM REQUIREMENTS

• Required Education:  Associate’s Degree/Junior College 

• Other Requirements: Associates Degree or equivalent experience/training preferred.  Fundamental Payroll Certification (FPC) or Certified Professional Payroll (CPP) designation preferred.

• Minimum Years of Experience: 4 to 7 years of payroll experience, preferably in Workday. or in a union environment.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Understanding of federal, state, and local payroll laws, tax regulations (e.g., state-to-state transfers, tax changes), and deductions. 

• Knowledge of multi-employer trust fund (METF) contributions and garnishment laws.

• Comprehensive knowledge of weekly, bi-weekly, and monthly payroll cycles, including settlement processes, tax remittances, and deduction management.

• Understanding of basic accounting principles for recording journal entries and performing account reconciliations.

• Some familiarity with responding to third-party fund audit requests and coordinating remediation.

• Meticulous in ensuring the accuracy of pay/tax data, payroll calculations, and record-keeping to ensure compliance and avoid errors.

• Efficient and accurate input and maintenance of payroll data.

• Ability to identify and resolve discrepancies in payroll records and account reconciliations.

• Clear and timely communication skills to respond to inquiries from store managers, co-managers, teammates, Labor Relations, unions, and funds.

• Strong numerical skills for accurate calculations of pay, taxes, deductions, and contributions.

• Capable of ensuring timely remittance of payroll taxes and deductions, even during peak periods.

• Ability to work independently and collaboratively

• Ability to quickly adapt to change

• Ability to be helpful and responsive approach when addressing payroll inquiries from various stakeholders.

• Ability to handle sensitive payroll and personal information with the utmost discretion.

FORMAL POLICY SETTING

• Makes recommendations to management

PHYSICAL REQUIREMENT AND WORK ENVIRONMENT

Walking

• Primarily sitting

Standing

• Primarily sitting

Lifting

• Up to 25 lbs

Travel

• 0-25%

Work Environment

• Standard office environment and normal business hours. Some work outside of normal business hours may be required at certain times of the year (ex. Frontline retail support during holidays).

The above statements describe the job’s essential responsibilities and requirements.  They are not an exhaustive list of the duties that may be assigned to job incumbents.

Additional Requirements – Internal Candidates:

• Store/Facility Teammates: minimum of six months employment with Schnucks preferred.
• Store Support Center Teammates: minimum of one year employment with Schnucks preferred.
• Must be in good standing (not on a performance improvement plan or active discipline).
• If invited for an interview, must have manager approval based on performance.

Schnucks is an Equal Opportunity Employer.