Program Coordinator I

Prairie View A&M University
College Station, TX
2mo ago

Full-Time
On-site

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Job Title

Program Coordinator I

Agency

Texas A&M University

Department

Dean Of Business Administration

Proposed Minimum Salary

$3,833.34 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

We are seeking a Program Coordinator I who will bring energy, organization, and a commitment to excellence to the Mays Business School Experience Team. This role is highly client‑facing and ideal for someone who is confident, personable, and quick to adapt in a fast‑moving environment. The Program Coordinator is responsible for the planning, development, and implementation of assigned programs while serving as the primary leader for the Mays Ambassadors. The ideal candidate will manage tour schedules, develop and deliver training, and ensure that every tour consistently reflects the mission, values, and brand of Mays Business School. If you’re passionate about creating high‑quality experiences and supporting student leaders, we encourage you to apply!

Opportunities to Contribute

Program/Event Planning and Implementation

Coordinates large events and conferences, including scheduling, receiving/processing space requests, contract negotiation, and service requirements and deliveries.
Creates, establishes, and maintains program files, databases, correspondence, and program materials.
Purchases material for events and programs.
Coordinates and maintains the Experience Team program calendar.
Tracks and monitors event budgets.
Develops tailored experiences to increase engagement and enhancement of the Mays brand.
Coordinates program communications and marketing.
Serves as an on-site customer liaison during events.
Assists in preparation and monitoring of budgets for programs and events.
Maintains event records and databases.
Participate in the supervision of assigned staff.

Tour Coordination and Support

Coordinate and manage all daily tours, group tours, VIP visits, and special request tours for Mays Business School.
Serve as the primary point of contact for visitors and campus partners regarding tour logistics.
Develop and maintain tour scripts, talking points, and presentation materials aligned with Mays messaging.
Monitor visitor feedback and implement improvements to enhance the tour experience.

Staff and Training Management

Supervises the Mays Ambassadors.
May develop and update training materials and deliver training sessions.

Program/Event Follow-Up

Coordinates post-event reviews and follow-up contact.
Makes recommendations for future improvements for events and the program.
Research and recommend changes for current events in coordination with the Director and Program Manager.

What You Need to Know

Salary: $46,000 - $50,000/annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume.

Other Requirements and Factors: Requires some travel and work on weekends and/or outside the normal week.

Qualifications

Required Education and Experience:

Bachelor’s degree or equivalent combination of education and experience.
Two years of related experience.

A Well-Qualified Candidate Will Also Possess:

Experience in event planning, campus tours/visitor services, or program coordination — preferably within higher education.
Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, and database applications.
Verbal and written communication skills.

Who We Are

Texas A&M University’s Mays Business School is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is building a better future through business. To fulfill this vision, our mission is developing leaders of character who make a positive difference in the communities where they live, work, and serve.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness: Free exercise programs and release time

Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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