Job Title

Business Administrator II

Agency

Texas A&M University Health Science Center

Department

Nursing Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Business Administrator II manages the full range of business activities, including reviewing and approving business documents and developing, monitoring, and reporting accounts, budgets and other quantitative data.

What you need to know

Required Education and Experience

• Bachelor’s degree in relevant field or equivalent combination of education and experience

• Six years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Experience in managing business operations.

• Experience in processing travel vouchers and purchase requisitions.

• Experience in using university systems: FAMIS, Canopy, AggieBuy, Workday, Concur and Maestro.

• Proficient in Microsoft Excel, Word, PowerPoint, and Outlook and Video Conferencing Applications.

Responsibilities

Financial Management and Budget Oversight

• Serves as an approver and back-up signer of vouchers and requisitions.

• Reviews and approves account reconciliations of unit accounts.

• Assists with the management of financial transactions, including assigning costs to appropriate accounts and projects.

• Monitors and controls unit expenditures within budget guidelines and makes projections.

• Develops annual budget documents for approval.

• Prepares and analyzes business reports, such as affirmative action reports and space allocation reports.

• Manages allocations and reporting.

• Performs analyses of resource allocations and operating fund requirements.

• Manages annual fiscal year closing activities.

• Resolves operational and procedural financial problems.

 

Personnel and Staff Management

• Manages personnel activities including preparing position analyses, updating position descriptions, and developing employment offers.

• Communicates with employees regarding personnel policies and procedures and identifies training needs.

• Participates in the hiring and training of subordinate business staff and student workers.

• Supervises staff and resolves staff conflicts.

• Performs annual evaluations and proposes salary adjustments and one-time payments based on employee performance.

• Develops and implements procedures for team.

• Identifies training needs and professional development opportunities.

• Resolves staff conflicts and oversees disciplinary actions.

 

Policy and Procedure Development

• Plans, implements, coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.

• Develops and recommends policies, procedures, and guidelines.

• Develops and approves schedules, priorities, and standards for achieving goals.

• Coordinates and evaluates business function, division, or department activities.

 

Financial Reporting and Audit

• Prepares complex financial summary reports.

• Manages cash handling activities and unit capital equipment purchasing.

• Serves as accountability property officer.

• Coordinates financial reports and audits for department and special reports as required by the Department Head, College, or University.

• Provides interpretation of university policies and procedures to college and department staff and communicates changes and updates as it relates to business practices and monitors compliance.

 

Grant and Research Support

• Serves as a resource to principal investigators for grant development, administration, and reporting.

• Assists principal investigators with budgeting grant personnel sources and effort.

• Coordinates payroll corrections associated with research funds.

• Serves as liaison with financial, payroll, and human resources units regarding grant operations.

• Reviews and interprets research budgets and provides input to principal investigators on appropriate fund expenditure.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.