Job Title

Business Coordinator II

Agency

Texas A&M University Health Science Center

Department

Nursing Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. 

What we want

The Business Coordinator II provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data.

 

What you need to know

Required Education and Experience

• Bachelor’s degree in relevant field or equivalent combination of education and experience

• Three years of related experience in general office, accounting, or personnel operations.

Preferred Qualifications

• Experience with spreadsheets and database systems.

• Experience with financial accounting systems.

• Experiences processing accounts payable and reimbursements.

• Advanced financial knowledge.

• Excellent written and verbal communication skills.

Responsibilities

Financial Administration and Account Management

• Reviews, approves, and provides backup for signing vouchers and requisitions.

• Reviews and audits reconciliations of multiple accounts.

• Processes, codes, and verifies receipts on all transactions in AggieBuy for assigned teams or units.

• Reviews and audits invoices for accuracy, tax removal, and other requirements prior to processing in AggieBuy.

• Prepares complex monthly and annual financial reports.

• Coordinates and manages the travel reconciliation process through Concur for assigned teams or units.

• Audits and provides initial approval on each Concur report to ensure compliance with rules and regulations.

• Investigates and resolves complex errors on transactions and recommends and coordinates corrective action.

 

Procurement and Vendor Management

• Coordinates and oversees purchasing activities to ensure compliance with university regulations.

• Assists in ensuring that vendor files are up-to-date by obtaining required forms.

• Implements and coordinates purchasing activities for department laboratories and staff.

• Coordinates inventory process and maintenance of business files.

• Assists with administration of contracts and grants and prepares budgets for review by principal investigators.

• Reviews and processes individual reimbursements to faculty, staff, visitors, and students for various out-of-pocket purchases.

 

Staff Training and Development

• Trains staff on new and existing business procedures and interprets policies and regulations for staff.

• Provides input and assists in developing policies, procedures, and guidelines for the department.

• Participates in the hiring and training of business staff and/or student workers.

• Cross-trains on travel and other reimbursements for backup purposes.

• Trains staff, faculty, and students on travel policies.

 

Compliance and Reporting

• Ensures compliance with University rules and regulations.

• Fulfills mandatory quarterly and annual reporting of accounts receivables.

• Ensures that all incoming revenue is logged, receipted, and deposited in a timely manner in accordance with system policy.

 

Financial Coordination and Problem Resolution

• Proposes solutions to routine financial problems.

• Proposes solutions for travel-related issues as they arise.

• Serves as a liaison with Financial Management Operations regarding travel-related issues.

• Responds to complex inquiries from vendors and business units or departments.

 

Records and Documentation Management

• Coordinates annual fiscal year closing activities and drafts new fiscal year plans.

• Coordinates and audits personnel files and reviews and approves leave requests.

• Coordinates and reviews all travel-related documents, ensuring accuracy and adherence to policy.

• Assists with the preparation and review of financial reports and summaries.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.